RFP - Heating, Ventilation, and Air Conditioning Maintenance and Repair

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Title:  

RFP - Heating, Ventilation, and Air Conditioning Maintenance and Repair

Agency:  

Financial Services, NYS Dept. of

State:  

New York

NAICS Code:  

238220

Industry:  

Construction

Solicitation Type:  

Request for Proposal

Solicitation ID:  

C000602

Open Date:  

12/19/2025

Pre-Bid Meeting Date:  

1/19/2026(Mandatory)

Site Visit Date:  

1/19/2026(Mandatory)

Questions Due Date:  

2/2/2026

Close Date:  

3/18/2026

Project Duration:  

5 years

Last Updated:  

Description:
The New York State Department of Financial Services (Department) is seeking proposals from responsive and responsible Contractors to award up to two (2) contracts for HVAC Maintenance and Repair Services: one contract for New York City (Lot 1) and one contract for Albany (Lot 2). The Request for Proposal (RFP) and related attachments are available for download from the Department's website at: https://www.dfs.ny.gov/procurement UPDATE - AS OF 1/28/26 - THIS RFP HAS BEEN CANCELED UPDATE - AS OF 1/5/26 - REVISED RFP DATES: RFP Issue Date: Friday, December 19, 2025 Mandatory Intent to Bid Submission Deadline: Monday, January 19, 2026 Mandatory Site Visit: On or about Monday, February 2, 2026 Deadline for Questions: Wednesday, February 18, 2026, by 3 pm ET Answers to Questions Released: On or about Wednesday, March 4, 2026 Deadline for Receipt of Proposals: Wednesday, March 18, 2026, by 3 pm ET Important Dates: RFP Issue Date: Friday, December 19, 2025 Mandatory Intent to Bid Submission Deadline: Monday, January 5, 2026 Mandatory Site Visit: On or about Monday, January 19, 2026 Deadline for Questions: Monday, February 2, 2026, by 3pm ET Answers to Questions Released: On or about Wednesday, February 11, 2026 Deadline for Receipt of Proposals: Wednesday, February 25, 2026, by 3 pm ET Any extraneous terms MUST be submitted during the question-and-answer period. Otherwise, the submission may be deemed non-responsive. This procurement's communications are restricted under NYS Finance Law 139j. You may only contact the designed contacts on this advertisement for information. All inquiries shall be made by email to the following address: RFP@dfs.ny.gov. Business enterprises awarded an identical or substantially similar procurement contract within the past five years: Colonie Mechanical Ainsworth Service-Disabled Veteran-Owned Business (SDVOB) SDVOB Goal: 0.00% Minority / Women Business Enterprise contracting goals (MWBE) MBE Goal: 15.00% WBE Goal: 15.00% Disadvantaged Business Enterprise contracting goals (DBE) DBE Goal: 0.00%
Attached Files:

Please visit the bid source via the “Link to Bid Source” button below for documentation.

Contact Information:

Lisa Mclea(Contract Management Specialist 2)

Lisa.McLea@dfs.ny.gov

(518) 486-1806

Budget Estimate (AI):

$500,000 – $1,000,000

The budget for this contract can be estimated based on the contract value range provided in the document, which is between $50,000 and $1,500,000. Considering the 5-year contract term and the scope of work, a reasonable estimate for the total contract value would be around $500,000 to $1,000,000. This estimate may vary depending on the specific services required and the number of contracts awarded. Factors that may influence the likely payment range include the complexity of the HVAC systems, the frequency of maintenance and repair services, and the cost of materials and labor.

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