RFP 6100062977-Flexible Spending Account
Title:  

RFP 6100062977-Flexible Spending Account

Agency:  

Commonwealth of Pennsylvania, Office of Administration, Bureau of Employee Benefits (BEB)

State:  

Pennsylvania

NAICS Code:  

524292

Industry:  

Healthcare and Medical Services

Solicitation Type:  

Request for Proposal

Solicitation ID:  

OA-RFP005778

Open Date:  

9/15/2025

Close Date:  

11/17/2025

Project Duration:  

5 years 6 months

Last Updated:  

9/28/2025

Description:
The Commonwealth of Pennsylvania is seeking a Third-Party Administrator (TPA) to provide administration and management services for its Flexible Spending Account (FSA) plan, which includes both medical and dependent care reimbursement accounts. The selected TPA will be responsible for implementing and managing the FSA plan, providing customer service, account management, and reporting. The contract will be for an initial term of 5 years and 6 months, with the option for two 1-year renewals. The TPA will need to demonstrate its ability to meet the requirements outlined in the RFP, including its technical approach, understanding of the problem, contractor qualifications, and personnel qualifications. • Key responsibilities include program implementation and management, technological support, marketing, employee enrollment, customer service, account management, eligibility and payroll interface, reporting, compliance, information security, and transition or transfer of the FSA and DCAP. • The TPA will need to provide routine comprehensive utilization, cost, and trend reports, as well as ad-hoc reports as requested by the BEB. • The TPA will be responsible for administering COBRA in accordance with the plan document and providing Participants with election notices, monthly invoices, and notification of outstanding premiums. • The TPA will need to describe its ability to meet or exceed the minimum Service Level Agreements (SLAs) outlined in the RFP.
Attached Files:

Please visit the bid source via the “Link to Bid Source” button below for documentation.

Contact Information:

Cheryl Graham(Contact)

chegraham@pa.gov

Budget Estimate (AI):

$2,500,000 – $25,000,000

The budget for this contract is not explicitly stated in the RFP document. However, based on the scope of work and the fact that the contract is for an initial term of 5 years and 6 months, with the option for two 1-year renewals, we can estimate the budget to be in the range of $500,000 to $5 million per year, depending on the number of participants and the services provided. This estimate is based on industry benchmarks for similar services and the complexity of the requirements outlined in the RFP.

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