Video Captioning and Transcription Platform and Services (VCTPS) RFP

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Title:  

Video Captioning and Transcription Platform and Services (VCTPS) RFP

Agency:  

New Jersey EdgeMarket

State:  

New Jersey

NAICS Code:  

611710

Industry:  

Education

Solicitation Type:  

Request for Proposal

Solicitation ID:  

EMLAS-25-001

Open Date:  

8/5/2025

Questions Due Date:  

8/22/2025

Close Date:  

9/9/2025

Project Duration:  

5 years, including a 3-year initial term and two optional 1-year renewals

Last Updated:  

9/9/2025

Description:
The New Jersey Edge Net, Inc. (Edge) is seeking proposals for a comprehensive Video Captioning and Transcription Platform and Services (VCTPS) solution. The solution must provide high-accuracy, ADA-compliant captioning and transcription services for live and pre-recorded content, supporting diverse academic environments. The successful bidder will be offered a master purchasing agreement. Key features of the solution include real-time captioning, pre-recorded media processing, audio description services, and seamless integration with common Learning Management Systems (LMS) and Video Management Systems (VMS). • Provide a robust, user-friendly platform for captioning and transcription that meets or exceeds Web Content Accessibility Guidelines (WCAG) 2.1 Level AA and Title II of the Americans with Disabilities Act (ADA). • Deliver real-time and pre-recorded captioning services with a minimum accuracy of 99%, ensuring effective communication for all users. • Support seamless integration with common Learning Management Systems (LMS) and Video Management Systems (VMS), such as Kaltura, YouTube, and Canvas. • Offer flexible, usage-based pricing and detailed reporting to support billing verification and future planning for member institutions. • Ensure scalability to accommodate increasing content volumes as Edge member institutions grow. • Provide exceptional support, training, and account management to ensure successful implementation and ongoing operations.
Attached Files:

Please visit the bid source via the “Link to Bid Source” button below for documentation.

Contact Information:

Walter Lewis(Purchasing Agent)

walter.lewis@njedge.net

(855) 832-3343

Budget Estimate (AI):

$2,500,000 – $5,000,000

The budget for this opportunity is not explicitly stated in the document. However, considering the scope of the project, which involves providing a comprehensive Video Captioning and Transcription Platform and Services solution for educational content accessibility, the budget could be substantial. The contract term is 5 years, with a 3-year initial term and two optional 1-year renewals. Assuming an average annual budget of $500,000 to $1,000,000, the total budget for the 5-year term could be in the range of $2,500,000 to $5,000,000. This estimate is based on the complexity of the solution, the number of institutions involved, and the duration of the contract.

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