RFP 020625BS Summer Learning Academy Before and After School Care

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Title:  

RFP 020625BS Summer Learning Academy Before and After School Care

Agency:  

Memphis-Shelby County Schools

State:  

Tennessee

NAICS Code:  

624410

Industry:  

Education

Solicitation Type:  

Request for Proposal

Solicitation ID:  

RFP 020625BS

Open Date:  

1/16/2025

Questions Due Date:  

1/23/2025

Close Date:  

2/6/2025

Project Duration:  

3 months

Last Updated:  

Description:
The Shelby County Board of Education seeks a qualified vendor to provide full‑service before‑school (starting 6:30 a.m.) and after‑school (ending 6:00 p.m.) childcare for the Summer Learning Academy across roughly 60 elementary and middle‑school sites in Shelby County. The provider must deliver academic enrichment (tutorials, STEM, literacy, remediation), enrichment activities, and CACFP‑compliant meals, while meeting extensive staffing, licensing, background‑check, and safety standards. The contract is a fixed‑price, per‑child weekly fee structure for the May‑July 2025 summer period, with up to four one‑year renewal options. Vendors must carry comprehensive liability and workers’ compensation insurance, submit detailed pricing schedules, and comply with state‑level certifications (E‑Verify, Iran Divestment Act, Non‑Boycott of Israel, etc.). The solicitation deadline is early February 2025, and the award will be made after proposal evaluation. • Service window: May 2025 – July 2025 (summer only) • Coverage: ~60 school locations, no set enrollment minimum per site • Required staff: Licensed site supervisors and workers meeting specific education/experience criteria; all ≥ 21 years, background‑checked, CPR certified • Mandatory compliance: TDOE childcare license, CACFP nutrition standards, fingerprinting, E‑Verify, insurance limits, various federal certifications • Financial terms: Fixed‑price weekly per‑child fees; payment within 30 days of proper invoice; contract value expected > $25,000 with potential multi‑year extensions
Attached Files:

Please visit the bid source via the “Link to Bid Source” button below for documentation.

Contact Information:

Brittanee Sabb(Academics Buyer)

sabbb@scsk12.org

(901) 416-5376

Budget Estimate (AI):

$500,000 – $2,000,000

Based on 60 school sites, an estimated average enrollment of 30 children per site, and a weekly fee range of $150‑$250 per child, the summer (≈12 weeks) contract could generate roughly $3.2 M‑$5.4 M in gross fees. After accounting for subcontractor labor, insurance, meals, and overhead, the net earnings for the vendor are likely between $500 k and $2 M for the initial 3‑month term, with higher potential if the contract is renewed for up to four additional years.

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