Collections Management System

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Title:  

Collections Management System

Agency:  

U.S. General Services Administration

State:  

District of Columbia

NAICS Code:  

541519

Industry:  

Information Technology and Software Development

Solicitation Type:  

Request for Information

Solicitation ID:  

47QACB26N0002

Open Date:  

3/2/2026

Close Date:  

3/23/2026

Project Duration:  

12 months, with up to 4 optional 12-month extensions

Last Updated:  

Description:
The General Services Administration (GSA) is seeking information on commercially available artwork collections management system platforms and associated implementation, migration, operations, maintenance, and enhancement services. The system should support the management and tracking of over 27,000 artworks in the Fine Arts Collection, including generating reports, maintaining an accurate inventory, recording conservation activity, managing loans, and acting as a digital asset management tool. The ideal solution should be flexible, customizable, and have a high level of technical knowledge to utilize its features. Some key features and requirements of the system include: • Object records • Acquisition • Conservation management • Project management • Inventory control • Location and movement control • Catalog description • Loaning and borrowing • Deaccession and disposal • Personal information • Digital asset management The contractor should have experience managing data conversion, migrating and managing large volumes of digital media assets, and supporting federal government customers. The solution should also have a client support model, including onboarding, training, and ongoing support.
Attached Files:

Please visit the bid source via the “Link to Bid Source” button below for documentation.

Contact Information:

Sharmel Lane

sharmel.lane@gsa.gov

(202) 208-7005

Budget Estimate (AI):

$500,000 – $5,000,000

The budget for this opportunity is difficult to estimate, as it is a Request for Information (RFI) and not a formal solicitation. However, based on the scope of work and the requirements for the system, it is likely that the contract value will be in the range of $500,000 to $5 million. This estimate is based on the assumption that the contractor will need to provide a comprehensive system that meets the GSA's requirements, including implementation, migration, operations, maintenance, and enhancement services. The budget will also depend on the contractor's experience, the complexity of the system, and the level of customization required.

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