RFP 032426SB Learning Management System for Virtual Schools

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Title:  

RFP 032426SB Learning Management System for Virtual Schools

Agency:  

Memphis-Shelby County Schools

State:  

Tennessee

NAICS Code:  

511210

Industry:  

Information Technology and Software Development

Solicitation Type:  

Request for Proposal

Solicitation ID:  

RFP 032426SB

Open Date:  

3/5/2026

Questions Due Date:  

3/11/2026

Close Date:  

3/24/2026

Project Duration:  

1 year

Last Updated:  

Description:
The Shelby County Board of Education is seeking a fully‑hosted, cloud‑based Learning Management System (LMS) to serve approximately 100,000 K‑12 students, teachers, administrators and families across all instructional modes (in‑person, blended, virtual, credit‑recovery, emergency‑remote). The solution must integrate with the district’s PowerSchool SIS and Clever/Azure SSO, provide robust reporting, professional‑learning capabilities, and include a dedicated on‑site implementation and adoption consultant for two years. Vendors must submit pricing for licensing, support, training, implementation and any optional add‑ons, and comply with extensive insurance, background‑check, and federal/state data‑privacy requirements. • Cloud‑based LMS with synchronous/asynchronous tools, mobile apps, role‑based permissions, FERPA/COPPA compliance, 200 k peak concurrent‑user capacity. • Seamless integration with PowerSchool, Clever, Azure Entra ID, Microsoft Teams, and other district systems via APIs/LTI 1.3. • Minimum 80 hours of in‑person training (groups up to 150) plus ongoing support, a full‑time on‑site consultant for two years, and three‑year maintenance at no extra charge. • Required deliverables include district‑wide licensing, annual support, implementation fees, professional‑services training costs, and any optional modules; vendors must provide audited financial statements, references, and meet strict insurance and background‑check standards.
Attached Files:

Please visit the bid source via the “Link to Bid Source” button below for documentation.

Contact Information:

Stacey Brown(Senior Buyer – Procurement Office)

brownsl3@scsk12.org

(901) 416-5376

Budget Estimate (AI):

$1,000,000 – $3,000,000

No budget is disclosed. Based on a district of ~100 k users, typical enterprise LMS pricing ranges from $10‑20 per user per year plus implementation and consulting fees. Assuming $12 per user annually ($1.2 M) plus $300‑500 k for implementation, training and the two‑year on‑site consultant, the total contract value could fall between $1.5 M and $3 M over the three‑year maximum term. Larger vendors may command higher per‑user rates, while smaller/local firms might price lower.

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