2025-2026 Direct From Manufacturer

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Title:  

2025-2026 Direct From Manufacturer

Agency:  

Memphis-Shelby County Schools

State:  

Tennessee

NAICS Code:  

311

Industry:  

Food and Beverage Services

Solicitation Type:  

Invitation for Bid

Solicitation ID:  

IFB04112025MES

Open Date:  

3/10/2025

Pre-Bid Meeting Date:  

3/28/2025

Questions Due Date:  

4/4/2026

Close Date:  

4/11/2025

Project Duration:  

1 year

Last Updated:  

Description:
The Shelby County Board of Education (Memphis‑Shelby County Schools) is seeking a fixed‑price, non‑exclusive contract to purchase a broad portfolio of USDA‑compliant food items (frozen, dry, and pound‑based) directly from manufacturers for the 2025‑2026 school year. Vendors must provide CN‑labeled or credit‑statement‑supported products, meet Buy‑American requirements, and adhere to strict pallet, delivery‑notice, and documentation standards. The contract runs July 1 2025 through June 30 2026 with a possible one‑year renewal, and awards will be based on the lowest responsive and responsible bid on a line‑item basis. • Supply of frozen, dry, and pound‑based food products meeting Child Nutrition Program specifications. • Mandatory documentation per item (nutrient analysis, HACCP/GMP letters, insurance, Buy‑American certification, etc.). • Delivery to Central Nutrition Center (3176 Jackson Ave., Memphis, TN) with ≥48‑hour notice; pallet size/weight limits apply. • Fixed‑price contract, net‑30 payment, with penalties for pallet “lumping” and late/non‑conforming deliveries.
Attached Files:

Please visit the bid source via the “Link to Bid Source” button below for documentation.

Contact Information:

Matthew E. Saunders(Buyer)

saundersme@scsk12.org

Budget Estimate (AI):

$3,000,000 – $5,000,000

The USDA entitlement for the district is $4.7 million, indicating the scale of food procurement. Assuming the contract captures a substantial portion of that entitlement, the award value is likely between $3 million and $5 million. The range reflects variability in the mix of high‑value frozen entrees versus lower‑cost dry goods, the fixed‑price nature of the contract, and the optional one‑year renewal that could add additional spend.

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