Managed Print Services

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Title:  

Managed Print Services

Agency:  

Minnesota State

State:  

Minnesota

NAICS Code:  

423420

Industry:  

Education

Solicitation Type:  

Request for Proposal

Solicitation ID:  

SRC-SCSU-2026-000486-RFP

Open Date:  

10/23/2025

Pre-Bid Meeting Date:  

11/12/2025(Mandatory)

Questions Due Date:  

11/17/2025

Close Date:  

12/5/2025

Project Duration:  

65 months

Last Updated:  

12/5/2025

Description:
St. Cloud State University (SCSU) is seeking proposals from qualified vendors to provide Managed Print Services (MPS) aimed at optimizing the University’s campus-wide print environment. The scope of services includes optimization of SCSU’s network printer/multifunction device (MFD) fleet, provision of modern printers and multifunction devices, delivery of consumables, ongoing device maintenance, technical support services, reports and analytics, compliance and accessibility, and implementation and decommissioning support. • The University is looking for a vendor that can provide a comprehensive managed print services program, including device optimization, maintenance, and technical support. • The vendor should be able to provide a range of devices, including network printers and multifunction devices with advanced finishing features. • The vendor should have experience in providing managed print services to higher education institutions and be able to provide references. • The vendor should be able to provide a detailed work plan, including a description of the deliverables, a timeline, and a budget. • The vendor should be able to provide analytics and reporting, including device-level data and consumable status.
Attached Files:

Please visit the bid source via the “Link to Bid Source” button below for documentation.

Contact Information:

William Buck(Procurement Contact)

wbuck@stcloudstate.edu

(320) 308-3136

Budget Estimate (AI):

$500,000 – $2,000,000

The budget for this opportunity is estimated to be between $500,000 and $2,000,000 over the 5-year contract term, based on the scope of services and the size of the University. The actual budget will depend on the vendor's pricing structure and the University's specific needs. The estimate is based on the following factors: - The University's current print environment and expected usage. - The vendor's proposed pricing structure, including any discounts for bulk purchases or long-term contracts. - The scope of services, including device optimization, maintenance, and technical support. - The length of the contract, which is expected to be 5 years.

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