City Wide Generator Maintenance Service Agreement
Title:  

City Wide Generator Maintenance Service Agreement

Agency:  

City of Waxahachie

State:  

Texas

NAICS Code:  

561210

Industry:  

Government

Solicitation Type:  

Request for Proposal

Solicitation ID:  

RFP 2025-6-1

Open Date:  

7/2/2025

Pre-Bid Meeting Date:  

7/10/2025

Questions Due Date:  

8/1/2025

Close Date:  

8/7/2025

Project Duration:  

1 year

Last Updated:  

7/15/2025

Description:
The City of Waxahachie is seeking a contractor to provide comprehensive maintenance services for its generators. The services include regular inspections, preventative maintenance, load testing, and emergency response. The contractor will be responsible for maintaining a log of all maintenance activities and providing detailed reports after each service. The city has twenty generators of various models and brands, and the contractor must be able to incorporate new generators into the maintenance program. The contract will be for a period of one year with four additional one-year term renewal options. • The contractor must have experience in providing similar services to municipalities or governmental entities. • The contractor must have the necessary electrical licenses to perform the work. • The contractor must be able to respond to emergency calls within four hours. • The contractor must provide a detailed maintenance schedule and pricing for each generator size. • The contractor must have a plan for reporting and record-keeping. • The contractor must comply with all applicable safety and regulatory standards.
Attached Files:

Please visit the bid source via the “Link to Bid Source” button below for documentation.

Contact Information:

Dustin Deel(Purchasing Manager)

dustin.deel@waxahachie.com

(469) 732-4378

Budget Estimate (AI):

$100,000 – $500,000

The estimated budget for this contract can be based on the annual pricing for the generator maintenance services. The city has twenty generators, and the pricing structure outlined in the RFP document will apply to each generator size. The estimated annual budget can range from $100,000 to $500,000, depending on the number of generators and the services required. The contractor's pricing will be evaluated based on a mathematical formula comparing the total cost to the other proposers' total cost.

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