Generator Maintenance – Fire Stations

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Title:  

Generator Maintenance – Fire Stations

Agency:  

City of Tulsa

State:  

Oklahoma

NAICS Code:  

811310

Industry:  

Engineering Services

Solicitation Type:  

Invitation for Bid

Solicitation ID:  

TAC 1400

Open Date:  

3/2/2026

Site Visit Date:  

3/19/2026

Questions Due Date:  

3/23/2026

Close Date:  

4/1/2026

Project Duration:  

1 year

Last Updated:  

Description:
The City of Tulsa is seeking a qualified vendor to provide comprehensive preventive‑maintenance, testing, and optional diagnostic services for 33 emergency‑generator sets located at fire stations throughout the city. The work includes semi‑annual Level I checks, annual Level II inspections, 30‑minute transfer tests, annual 2‑hour load‑bank testing to NFPA 110 standards, and optional oil/fuel analysis. The contractor must respond to service calls within two hours, honor existing manufacturer warranties, and deliver all services FOB Tulsa with unloading responsibilities for heavy items. The contract is a one‑year purchase agreement with the possibility of up to four one‑year extensions and short‑term 90‑day extensions. Bids are sealed, due 5 p.m. CST on 04/01/2026, with an optional site‑visit on 03/19/2026 for five of the generator locations. • 33 fire‑station generators (Kohler, Generac, Cummins, Gillette) requiring Level I & II preventive maintenance and annual load‑bank testing. • Strict response time (≤ 2 hours) and warranty compliance; all prices firm for year 1. • One‑year contract (potential extensions), no bonding required, insurance minimums $1 M GL & Auto.
Attached Files:

Please visit the bid source via the “Link to Bid Source” button below for documentation.

Contact Information:

Angie Tune(Senior Buyer)

atune@cityoftulsa.org

Budget Estimate (AI):

$150,000 – $250,000

The contract covers 33 generators with twice‑yearly Level I checks, annual Level II inspections, load‑bank testing, and optional diagnostic services. Assuming an average annual spend of $4,000‑$6,000 per generator (including labor, parts markup, fuel, and testing), total contract value would range roughly from $132,000 to $198,000. Adding optional services and contingency could push the upper bound to about $250,000. Therefore a reasonable estimate is $150k‑$250k, depending on the bidder’s unit pricing and optional service selections.

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