BALDWIN PUBLIC LIBRARY INTEGRATED LIBRARY SYSTEM

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Title:  

BALDWIN PUBLIC LIBRARY INTEGRATED LIBRARY SYSTEM

Agency:  

Michigan City of Birmingham

State:  

Michigan

NAICS Code:  

511210

Industry:  

Information Technology and Software Development

Solicitation Type:  

Request for Proposal

Solicitation ID:  

RFP-INTEGRATED LIBRARY SYSTEM 2025

Open Date:  

5/7/2025

Questions Due Date:  

5/28/2025

Close Date:  

6/4/2025

Projected Award Date:  

8/18/2025

Project Duration:  

3 years

Last Updated:  

6/4/2025

Description:
The Baldwin Public Library is seeking a qualified professional firm to provide, host, and maintain Integrated Library System (ILS) software. The selected firm will be responsible for migrating the Library's current databases to the new ILS, providing training and support, and ensuring the system meets the Library's requirements. The ILS should include modules for acquisitions, cataloging, circulation, and online public access catalog, as well as support for multiple library-defined user profiles and customizable profiles. The system should also integrate with third-party vendors and provide APIs for customization. The Library is looking for a system that can support an unlimited number of users, items, and transactions, and can provide detailed reports and analytics. Some key features include: • Support for an unlimited number of checkouts, check-ins, and holds • Integration with Michigan's MeL inter-library loan system • Customizable user profiles and permissions • Support for multiple formats, including digital content • APIs for customization and integration with third-party vendors • Robust reporting and analytics capabilities The selected firm will be required to provide a detailed proposal, including a cost proposal, a plan for completing the tasks described in the Scope of Work, and information about their experience and qualifications.
Attached Files:

Please visit the bid source via the “Link to Bid Source” button below for documentation.

Contact Information:

Kristen Tait(Head of Access Services)

kristen.tait@baldwinlib.org

(248) 554-4631

Budget Estimate (AI):

$200,000 – $500,000

The budget for this opportunity is estimated to be between $200,000 and $500,000, based on the scope of work and the requirements for the Integrated Library System. The Library is seeking a comprehensive system that includes software, hosting, and maintenance, which suggests a significant investment. The cost proposal form provided in the RFP includes line items for data migration, software and user licenses, onsite training, hosting and support, and miscellaneous costs, which suggests that the Library is expecting a detailed breakdown of costs from the selected firm.

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