WOU Website Redesign

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Title:  

WOU Website Redesign

Agency:  

Western Oregon University

State:  

Oregon

NAICS Code:  

541512

Industry:  

Education

Solicitation Type:  

Request for Proposal

Solicitation ID:  

S-580200-00014170

Open Date:  

6/19/2025

Questions Due Date:  

6/27/2025

Close Date:  

7/10/2025

Project Duration:  

4 months

Last Updated:  

7/9/2025

Description:
Western Oregon University is seeking a qualified vendor to reorganize, restructure, and redesign its main university website, wou.edu. The website is currently in its fifth incarnation and has not been significantly updated since 2015. The university is looking for a vendor to provide a modern, user-friendly, and accessible website that meets the needs of its students, faculty, and staff. The vendor will be responsible for designing and developing a new website that is consistent with the university's brand guidelines and meets the requirements outlined in the RFP. Some of the key features and functionalities required for the new website include: • A user-friendly and accessible design that meets the Web Content Accessibility Guidelines (WCAG) • Closed captions for all videos • A bilingual website that can easily switch between English and Spanish • A predictive search engine that anticipates a visitor's query and offers real-time suggestions • Integration with a chatbot AI or a team of specified chatbots that can offer useful and relevant information • A content management system that allows for easy updates and maintenance The vendor will be expected to provide a detailed proposal outlining their approach and methodology, capabilities, relevant experience, and vendor overview. The proposal should also include a portfolio of published work comparable to the project, as well as references from clients for whom they have conducted work of a similar size and scope. • The university's current website is built on WordPress and has a multisite structure that includes 148 websites • The website has a vast amount of information that has accumulated over the years, and the university is looking for a vendor to help consolidate and organize this content • The university has a small web team and is looking for a vendor to provide guidance and support in the development and maintenance of the new website • The project timeline is estimated to be around 4 months, with the goal of completing the design by late September-early October and launching the new website in April 2026
Attached Files:

Please visit the bid source via the “Link to Bid Source” button below for documentation.

Contact Information:

Matthew Johnson(Front-End Web Developer)

johnsonmw@wou.edu

(503) 751-4464

Budget Estimate (AI):

$100,000 – $150,000

The budget for the design of the new website is $120,000. Based on the scope of the project and the requirements outlined in the RFP, it is likely that the total budget for the project will be around $100,000 to $150,000. This estimate takes into account the cost of designing and developing a modern, user-friendly, and accessible website, as well as the cost of providing guidance and support to the university's small web team. Factors that may influence the likely payment range include the complexity of the design, the number of pages and features required, and the level of support and maintenance needed after the website is launched.

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