RFP for Campus-Wide Student CRM Solution

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Title:  

RFP for Campus-Wide Student CRM Solution

Agency:  

Weber State University

State:  

Utah

NAICS Code:  

611310

Industry:  

Education

Solicitation Type:  

Request for Proposal

Solicitation ID:  

Q203774556-2026

Open Date:  

9/16/2025

Questions Due Date:  

9/27/2025

Close Date:  

10/31/2025

Project Duration:  

5 years

Last Updated:  

Description:
Weber State University is seeking a comprehensive campus-wide Customer Relationship Management (CRM) system to support student recruitment, retention, and alumni relations. The system must be scalable, integrate with existing systems, and provide robust tools for managing the student lifecycle. The CRM system should preserve WSU's preexisting student data and leads, ensuring continuity and maximizing existing information to support a smooth transition and ongoing engagement efforts. • Manage prospective student inquiries and applications • Automate communication workflows • Provide a customizable application process • Include tools for application review, status tracking, and decision-making • Track recruitment metrics and generate custom reports • Monitor student engagement, attendance, and academic progress • Provide advisors with tools and automated reporting to support student success • Integrate with existing systems, such as Banner and Canvas • Comply with data privacy regulations, such as FERPA and GDPR
Attached Files:

Please visit the bid source via the “Link to Bid Source” button below for documentation.

Contact Information:

Eric Nakamura(Purchasing Official)

ericnakamura@weber.edu

(801) 626-6295

Budget Estimate (AI):

$500,000 – $2,000,000

Based on the scope of work, which includes implementing a comprehensive campus-wide CRM system, providing training and support, and ensuring integration with existing systems, the estimated budget range is between $500,000 and $2,000,000. This estimate considers the complexity of the project, the need for scalability, and the importance of data privacy and security. The actual budget may vary depending on the vendor's proposal and the university's budget.

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