Organization Change Management for the CCWIS Project

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Title:  

Organization Change Management for the CCWIS Project

Agency:  

Washington Department of Children Youth and Families

State:  

Washington

NAICS Code:  

541610

Industry:  

Government

Solicitation Type:  

Request for Proposal

Solicitation ID:  

25-DCYF-CW-093

Open Date:  

10/14/2025

Pre-Bid Meeting Date:  

10/27/2025

Questions Due Date:  

11/4/2025

Close Date:  

12/11/2025

Project Duration:  

42 months

Last Updated:  

Description:
The Department of Children, Youth and Families (DCYF) is seeking a qualified vendor to provide Organization Change Management (OCM) services to support the replacement of its legacy Statewide Automated Child Welfare Information System (SACWIS) system, FamLink, with a Comprehensive Child Welfare Information System (CCWIS). The selected vendor will be expected to bring a team to provide operational expertise and innovative, efficiency-focused thinking to deliver the services specified within this RFP. The scope of work includes project management, affected parties engagement, business process review and transformation, communications strategy, organizational change management, and ongoing CCWIS adoption support. • The vendor will be responsible for encouraging adoption of the CCWIS change and related business process redesign by involving users in the change process and demonstrating the benefits of the new CCWIS Solution. • The vendor will address resistance to change and drive awareness, understanding, and engagement of the CCWIS implementation across all affected parties through targeted communication. • The vendor will improve organizational readiness for change and proactively mitigate change risks. • The vendor will ensure affected parties are supported throughout the multiple phases of the CCWIS Solution rollout and decommissioning of the legacy system, FamLink. • The vendor will build trust and transparency across affected parties and ensure voices are heard across the full change lifecycle. • The vendor will sustain change outcomes, enabling DCYF to improve health and safety outcomes for children and families and to deliver a streamlined, convenient technology experience to end users.
Attached Files:

Please visit the bid source via the “Link to Bid Source” button below for documentation.

Contact Information:

Narasimha Varakantham(RFP Coordinator)

dcyf.ccwisprocurement@dcyf.wa.gov

(564) 201-0971

Budget Estimate (AI):

$10,000,000 – $15,000,000

Based on the estimated initial contract value of $12,000,000, it can be inferred that the total budget for this contract will likely be in the range of $10,000,000 to $15,000,000. This estimate is influenced by the scope of work, which includes a wide range of services such as project management, business process review and transformation, and organizational change management. The budget may vary depending on the vendor's proposed costs, the actual time and materials required to complete the project, and any potential contract extensions or modifications.

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