Surplus Inventory Management System
Title:  

Surplus Inventory Management System

Agency:  

Illinois DoIT - Department of Innovation and Technology

State:  

Illinois

NAICS Code:  

541512

Industry:  

Information Technology and Software Development

Solicitation Type:  

Request for Proposal

Solicitation ID:  

26-448DOIT-ADMIN-B-48943

Open Date:  

8/14/2025

Close Date:  

8/28/2025

Projected Award Date:  

10/13/2025

Project Duration:  

10 years

Last Updated:  

8/23/2025

Description:
The Illinois Department of Innovation and Technology (DoIT) is seeking proposals for a comprehensive end-to-end SaaS surplus inventory solution for all CMS divisions and offices. The solution should include services to develop, configure, test, implement, support, maintain, host, train, manage, and administer the system. Key desired outcomes include improving efficiency, facilitating surplus inventory activities, replacing legacy systems, creating seamless integrations, and providing a user-friendly experience. The contract will have an initial term of ten years, with the possibility of renewal. • Improving efficiency of surplus inventory processes • Facilitating all surplus inventory activities through a single portal • Replacing legacy systems with a modern solution • Creating seamless integrations with external systems • Providing a user-friendly experience for internal and external users • Completing migration of all current data to the new system within 24 months • Allowing for simple self-service configuration changes without vendor support
Attached Files:

Please visit the bid source via the “Link to Bid Source” button below for documentation.

Contact Information:

DoIT.ITPO.Communications@illinois.gov

(217) 557-1764

Budget Estimate (AI):

$500,000 – $5,000,000

Based on the scope of the project, which involves developing, configuring, testing, implementing, supporting, maintaining, hosting, training, managing, and administering a comprehensive SaaS surplus inventory solution, the estimated budget could range from $500,000 to $5,000,000 over the 10-year contract period. This estimate considers the complexity of the project, the need for ongoing support and maintenance, and the potential for customization and integration with existing systems. Factors that may influence the likely payment range include the vendor's experience, the level of customization required, and the number of users and locations involved.

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