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Proposal for Hardware Refresh
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Title:  

Proposal for Hardware Refresh

Agency:  

Navajo Nation

State:  

Arizona

NAICS Code:  

423430

Industry:  

Information Technology and Software Development

Solicitation Type:  

Request for Proposal

Solicitation ID:  

Bid 26‑04‑4107SB

Open Date:  

4/23/2026

Close Date:  

5/22/2026

Last Updated:  

Description:
The Navajo Nation Financial Assistance Unit is seeking a qualified vendor to execute a comprehensive hardware refresh for its division. The solicitation calls for the purchase of 45 high‑end Dell laptops, associated accessories (headsets, monitors, keyboards, mice, backpacks, sleeves), UPS units, scanners, printers, toner cartridges, and a few specialty items such as Owl Labs meeting devices and SideTrak portable monitors. All equipment must be brand‑new, sourced from authorized resellers, and include at least three years of OEM support (five years for laptops). Vendors must also coordinate Windows Autopilot configuration and provide a Certificate of Liability Insurance with their proposal. The contract will be awarded to the most advantageous proposal, evaluated on methodology, qualifications, and cost breakdown. • Supply and deliver a full suite of new hardware (≈ 45 laptops, monitors, peripherals, UPS, printers, scanners, etc.) • Provide minimum three‑year warranty/support (five‑year for laptops) and integrate Autopilot provisioning • Submit sealed hard‑copy cost breakdown and electronic copy by 4:00 PM, May 22 2026; no faxed proposals accepted
Attached Files:

Please visit the bid source via the “Link to Bid Source” button below for documentation.

Contact Information:

Corraine Lee(Administrative Service Officer)

[email protected]

(928) 871-6556

Budget Estimate (AI):

$250,000 – $600,000

No contract value is disclosed. Estimating based on quantities and typical market prices: 45 high‑end Dell laptops (~$2,200 each) ≈ $99,000; 45 premium monitors (~$350 each) ≈ $15,750; UPS units (45 × $200) ≈ $9,000; scanners, printers, accessories, and specialty items could add another $120,000‑$200,000. Adding required support warranties and logistics brings the total likely range to roughly $250,000 – $600,000.

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