RFP 112224LB Districtwide Grounds Maintenance Services

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Title:  

RFP 112224LB Districtwide Grounds Maintenance Services

Agency:  

Memphis-Shelby County Schools

State:  

Tennessee

NAICS Code:  

561730

Industry:  

Custodial and Facilities Services

Solicitation Type:  

Request for Proposal

Solicitation ID:  

112224LB

Open Date:  

11/8/2024

Pre-Bid Meeting Date:  

11/14/2024

Questions Due Date:  

11/15/2024

Close Date:  

11/22/2024

Project Duration:  

1 year

Last Updated:  

Description:
The Memphis City Schools (MSCS) Department of Procurement Services is soliciting a district‑wide grounds‑maintenance contract to service roughly 180 school‑related properties covering about 1,577 acres. The contract is priced on a per‑acre basis (maximum $125/acre) and includes routine mowing, edging, weed‑control herbicide applications, seasonal clean‑ups, tree‑limb trimming, and upkeep of parking lots, bus lots, stadium fields and vacant parcels. The base term is one year with two optional one‑year renewals (maximum three years). Bidders must submit a hard‑copy pricing schedule plus a USB‑loaded Excel file, acknowledge all addenda, and meet extensive safety, background‑check and insurance requirements. An SBE participation goal of 38.5 % applies, and local‑preference points are awarded to Shelby‑County‑based firms. • 180 locations across Memphis, TN (≈1,577 acres) • Services: mowing (14‑day cycle), 8 herbicide applications, tree limb cuts, leaf mulching/ removal, parking‑lot upkeep, seasonal clean‑ups • Pricing: $125 per acre cap; cost‑per‑acre to be submitted for each of four geographic zones for Years 1‑3 • Contract term: 1 year base, two optional 1‑year renewals (max 3 years) • Mandatory documentation: numerous notarized certifications, insurance certificates, SBE utilization form, and a 24‑hour SPOC number
Attached Files:

Please visit the bid source via the “Link to Bid Source” button below for documentation.

Contact Information:

LaQueeya Braxton(Academics Sourcing Manager)

braxtonl@scsk12.org

(901) 416-5376

Budget Estimate (AI):

$150,000 – $250,000

Based on the $125 per‑acre ceiling and the total acreage of roughly 1,577 acres, the maximum annual contract value is about $197,000. Assuming the agency may negotiate a lower effective rate (e.g., 80‑100 % of the cap) and accounting for potential variations in site complexity, the realistic earnings range for the base year is estimated between $150,000 and $250,000. Renewals could add similar amounts if awarded.

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