Enterprise Cloud Fax (reissued)

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Title:  

Enterprise Cloud Fax (reissued)

Agency:  

Washington Social and Health Services, Department of

State:  

Washington

NAICS Code:  

541512

Industry:  

Information Technology and Software Development

Solicitation Type:  

Request for Proposal

Solicitation ID:  

2523-883

Open Date:  

12/12/2025

Pre-Bid Meeting Date:  

1/6/2026

Questions Due Date:  

1/13/2026

Close Date:  

2/4/2026

Projected Award Date:  

4/9/2026

Project Duration:  

3 years

Last Updated:  

Description:
The Department of Social and Health Services (DSHS) is seeking a qualified contractor to provide an enterprise cloud fax solution. The solution must be secure, convenient, and accessible, and must be able to accommodate a high volume of faxes. The contractor will be required to provide a scalable cloud-based digital faxing subscription, support for multiple brands of legacy fax equipment, and training materials. The contract will be for a period of three years, with the option to extend for up to two additional years. • The solution must be able to accommodate a high volume of faxes and faxes in excess of 1000 pages in length. • The solution must provide audit trails and reporting capabilities, including automatically archiving all faxes sent or received and tracking each transmission with unique identifiers. • The solution must comply with regulatory requirements, including HIPAA, PCOI-DSS, and NIST 800-53. • The contractor must provide support for DSHS's live productive use of the cloud services, including telephone and portal issue support. • The contractor must ensure that no service maintenance impacts the ability of DSHS to send or receive fax transmissions.
Attached Files:

Please visit the bid source via the “Link to Bid Source” button below for documentation.

Contact Information:

Donna Beatty(Solicitation Coordinator)

donna.beatty@dshs.wa.gov

(360) 664-6057

Budget Estimate (AI):

$1,000,000 – $1,500,000

The estimated initial contract value is $350,000. This amount is likely to cover the costs of implementing and maintaining the cloud fax solution for the initial phase of the project. The total budget for the entire contract period, including potential extensions, could be higher, potentially in the range of $1 million to $1.5 million, depending on the actual costs of the solution and the number of business units that will be added over time.

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