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COPIER/PRINTER RFP
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Title:  

COPIER/PRINTER RFP

Agency:  

Michigan Montague Area Public Schools

State:  

Michigan

NAICS Code:  

333313

Industry:  

Manufacturing

Solicitation Type:  

Invitation for Bid

Solicitation ID:  

RFP-MONT-260000001625-1

Open Date:  

3/26/2026

Close Date:  

4/24/2026

Projected Award Date:  

5/11/2026

Project Duration:  

60 months

Last Updated:  

Description:
The Montague Area Public Schools is seeking bids for the purchase and installation of digital copying/printing equipment. The contract will be for a period of 60 months, with the option to add new products throughout the agreement. The successful bidder will be required to provide a list of at least three references, and to clearly state any exceptions to the enclosed specifications. The equipment must meet certain minimum hardware specifications, including copy/print speed, paper supply, and document feeder capabilities. The bidder must also provide a cost per impression for full maintenance and supplies, as well as a purchase price for each machine. • The equipment must be digital and include all new parts of standard first-grade quality. • The equipment must produce readable, useful, plain paper prints/copies of typical originals. • The equipment must have a device noise level that does not exceed the normal office background noise level. • The equipment must support automated electronic meter readings. • The equipment must meet or exceed the requirements of Underwriters Laboratory (U.L.).
Attached Files:

Please visit the bid source via the “Link to Bid Source” button below for documentation.

Contact Information:

Stacey Brown(Buyer)

[email protected]

(231) 893-1515

Budget Estimate (AI):

$500,000 – $1,500,000

To estimate the budget for this opportunity, we need to consider the cost of the equipment and maintenance services. The document does not provide a specific budget for the project, but we can make an educated estimate based on industry standards. The cost of digital copier/printer equipment can range from $5,000 to $50,000 or more per unit, depending on the features and capabilities. The document specifies that the district is looking for a five-year total copier/printer solution, which suggests that the contract value could be substantial. Assuming an average cost of $20,000 per unit, and considering that the district is looking for 11 units (1 high-end copier/printer, 9 mid-range copier/printers, and 1 mid-range color copier/printer), the total equipment cost could be around $220,000. Additionally, the district is looking for a 60-month maintenance and supplies contract, which could add significant value to the overall contract. Based on these estimates, the total budget for this opportunity could be in the range of $500,000 to $1,500,000 or more, depending on the specific equipment and services provided.

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