Copier/Multifunction Printer Rental and Maintenance Services

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Title:  

Copier/Multifunction Printer Rental and Maintenance Services

Agency:  

San Bernardino County

State:  

California

NAICS Code:  

532420

Industry:  

Information Technology and Software Development

Solicitation Type:  

Request for Proposal

Solicitation ID:  

AGENCY26-PURC-6163

Open Date:  

1/5/2026

Questions Due Date:  

1/12/2026

Close Date:  

2/23/2026

Projected Award Date:  

6/1/2026

Last Updated:  

Description:
The County of San Bernardino is seeking qualified vendors to provide copier/multifunction printer rental and maintenance services. The contract will include the provision of new equipment, rental services, and maintenance services for existing equipment. The vendor will be required to establish contracts with suppliers/dealers to develop a rental program that meets the County's needs. The proposal timeline includes a deadline for submission of questions on January 12, 2026, and a deadline for proposals on February 2, 2026. The contract award is expected in June 2026. Key points to consider: • The equipment provided must be new, and used or reconditioned equipment is unacceptable. • The vendor must establish contracts with suppliers/dealers to develop a rental program. • The vendor must provide maintenance services for existing equipment. • The proposal must include all required information and meet the County's requirements.
Attached Files:

Please visit the bid source via the “Link to Bid Source” button below for documentation.

Contact Information:

Dylan Newton(Purchaser)

(909) 387-2060

Budget Estimate (AI):

$60,000 – $240,000

The budget for this contract is difficult to estimate without more information on the scope of work and the number of copiers/multifunction printers to be rented and maintained. However, based on industry benchmarks, a typical copier rental contract can range from $500 to $5,000 per month, depending on the type and quantity of equipment. Maintenance services can add an additional $500 to $2,000 per month, depending on the level of service required. Assuming a moderate-sized contract with 10-20 copiers/multifunction printers, the total annual budget could be in the range of $60,000 to $240,000. Factors that may influence the likely payment range include the number and type of equipment, the level of maintenance services required, and the length of the contract.

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