RFP Wood & Vegetative Grinding

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Title:  

RFP Wood & Vegetative Grinding

Agency:  

North Carolina New Hanover County Recycling and Solid Waste Department

State:  

North Carolina

NAICS Code:  

562111

Solicitation Type:  

Request for Proposal

Solicitation ID:  

338-26-0187

Open Date:  

10/6/2025

Pre-Bid Meeting Date:  

10/8/2025

Site Visit Date:  

10/8/2025

Questions Due Date:  

10/15/2025

Close Date:  

10/24/2025

Project Duration:  

3 years

Last Updated:  

Description:
The New Hanover County Department of Recycling and Solid Waste is seeking proposals for wood and vegetative waste grinding services at the New Hanover County Landfill. The contractor will be responsible for grinding approximately 100 tons of vegetative waste during each grinding event, as well as grinding treated lumber for on-site use. The contractor will also be responsible for hauling away sorted wood waste for recycling within two weeks of each grinding event. The contract term is expected to be approximately 3 years, with an option to renew for one 3-year renewal period. • The contractor will provide all labor, equipment, tools, supplies, maintenance, and other items necessary to complete the services within the contract scope. • The contractor will be responsible for loading wood chips into trailers on-site at the NHC Landfill. • The contractor will specify the size of transportation trailers to be used. • The contractor will provide detailed specifications for acceptable wood for grinding, including the percentage of allowable contamination. • The contractor will conduct at least one grinding event quarterly, including the processing of all material on-site. • The contractor will haul away sorted wood waste for recycling within two weeks from the end of each grinding event.
Attached Files:

Please visit the bid source via the “Link to Bid Source” button below for documentation.

Contact Information:

Anne McAllister(Business Officer)

amcallister@nhcgov.com

Budget Estimate (AI):

$1,000,000 – $3,000,000

Based on the estimated annual volume of materials to be recycled, the budget for this contract could be substantial. The county estimates that approximately 2,000 tons of clean dimensional lumber, 2,000 tons of clean engineered wood, 3,000 tons of wood pallets, and 8,000 tons of yard debris/vegetative waste will be recycled annually. Assuming an average price per ton of $50, the total annual budget could be around $700,000. Over the 3-year contract term, the total budget could be approximately $2.1 million. However, this is just a rough estimate and the actual budget will depend on the contractor's pricing and the actual amount of materials recycled.

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