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Proposal for Hardware Refresh
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Title:  

Proposal for Hardware Refresh

Agency:  

Navajo Nation

State:  

Arizona

NAICS Code:  

423430

Industry:  

Information Technology and Software Development

Solicitation Type:  

Request for Proposal

Solicitation ID:  

BID # 25‑07‑3777SB

Open Date:  

4/20/2026

Close Date:  

7/31/2025

Last Updated:  

Description:
The Navajo Nation Department for Self‑Reliance is seeking vendors to supply a large‑scale hardware refresh for its staff. The solicitation calls for new Dell laptops, monitors, peripherals, as well as Ubiquiti security and networking equipment, Canon scanners, APC UPS units, and a Meeting Owl collaboration device. All items must be brand‑new, come from authorized resellers, and include multi‑year OEM support (three years for Dell, five years “UI Care” for Ubiquiti, three years “Owl Care” for Meeting Owl). Proposals may be submitted physically or electronically, and must be received by July 31, 2025, 4:00 PM. Evaluation will consider proposal content, methodology/timelines, tribal‑program experience, and cost. • Procurement of ~190 Dell laptops, monitors, keyboards, mice, headsets and related accessories, plus additional Dell desktops and accessories. • Purchase of Ubiquiti access control, camera, and networking hardware with five‑year support contracts. • Mandatory three‑year OEM support for all Dell items; no installation or integration services are required. • Vendors must be GSA‑qualified, hold OEM reseller status, and provide a Certificate of Liability Insurance.
Attached Files:

Please visit the bid source via the “Link to Bid Source” button below for documentation.

Contact Information:

Lenita Benally(Principal Accountant)

[email protected]

(928) 810-8592

Budget Estimate (AI):

$2,000,000 – $5,000,000

No contract ceiling is disclosed, but the bill‑of‑materials suggests a substantial spend. Assuming an average unit cost of $1,500 for each Dell laptop (190 units ≈ $285,000), $400 for each Dell monitor (190 units ≈ $76,000), $2,000 for each Dell desktop (≈ $250,000), plus Ubiquiti cameras, locks, and accessories (estimated $1.2 M) and ancillary items, total hardware cost could range from $2 M to $5 M. The vendor’s profit margin on resale and support contracts is typically 5‑15 %, so the expected revenue to the vendor would likely fall within this $2‑5 M window.

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