CITY OF WAUWATOSA PURCHASING DEPARTMENT REQUEST FOR PROPOSALS (RFP) Walnut Road Union Pacific Grade Separation Community Connector Project OFFICIAL NOTICE PROPOSALS REQUESTED: Formal proposals will be received, per the instructions below, until 12:00 P.M. on Monday, June 23, 2025. Proposals received in response to this request will be forwarded to the City’s Engineer for evaluation and consideration. NOTE: This is not a public bid opening. The City of Wauwatosa is seeking comprehensive proposals from well qualified engineering consulting firms to provide preliminary engineering services for the railroad crossing elimination (RCE) at Walnut Road and at-grade railroad crossing of the Union Pacific Railroad (UPRR). The RFP process is intended to provide the City of Wauwatosa with competitive information to assist in the selection process. Each consultant is responsible for determining all factors necessary for submission of a comprehensive Proposal in accordance with the City of Wauwatosa Request for Proposal dated May 23, 2025 and this Official Notice. Copies of the Request for Proposal may be obtained by contacting the Purchasing Department Office at lschleimer@wauwatosa.net or by phone at (414)479-8958. All requests for documents will be fulfilled via email. PROPOSAL SUBMITTAL Proposals submitted are to be a single PDF delivered via email to Laurel Schleimer, Purchasing Coordinator at lschleimer@wauwatosa.net Please include: “Walnut Road Union Pacific Grade Separation Community Connector” in the subject line when submitting your response. NOTE: The City’s email system WILL NOT ACCEPT FILES LARGER THAN 10MB. If your proposal response exceeds that limit, please provide your submission via a digital drop box or FTP of your choosing and provide download instructions in your submission email. Questions concerning this proposal request will be received through Tuesday, June 3, 2025 at 12:00 P.M. All questions should be directed to Laurel Schleimer, Purchasing Coordinator, via email, at lschleimer@wauwatosa.net When deemed relevant, responses to questions received will be distributed to all RFP holders of record by 4:00 P.M. on Friday, June 6, 2026. Please include “Questions/Clarifications: Walnut Road Union Pacific Grade Separation Community Connector” in the subject line. PROPOSAL TIME SCHEDULE • 05.23.2025 Release Date • 06.03.2025 Clarifications/Questions due 12:00 P.M. • 06.06.2025 Answers to Questions received by 4:00 P.M. • 06.23.2025 Consultants notified of interviews (if needed) • 07.08 and 07.09 2025 Interviews (if needed) • 07.15.2025 Recommendation for award of contract to Financial Affairs Committee • 07.22.2025 Recommendation for award of contract to Common Council No proposal shall be withdrawn after the opening of proposals for a period of sixty (60) days after the scheduled time of closing of proposals. NOTIFICATION OF AWARD The City of Wauwatosa plans to select a consultant on or about July 15, 2025. Should either party fail to execute a contract within sixty (60) days of notification of award, the City reserves the right to rescind the award and select another interested firm. Proposer certifies that their proposal has been made without connection to any other vendor and is, in all respects, fair and without collusion or fraud, and is made with the understanding that no elected official or Wauwatosa City employee has an interest, directly or indirectly, unless otherwise stated. The City of Wauwatosa reserves, exclusively to itself, the right to reject any or all proposals or to accept the proposal deemed most advantageous to the City and to waive any, or all, technicalities or informalities in submitted proposals. No proposals, alterations, or modifications to proposals shall be allowed after the official date of submission. PATENTED DEVICES, EQUIPMENT AND PROCESSES It is understood and agreed that without exception, bid prices include all royalties and costs arising from patents, trademarks, and copyrights. The successful bidder shall, in all cases, indemnify and save harmless the City of Wauwatosa from any and all claims for infringement by reason of the use of any such patented design, device, material, or process to be used or delivered, and shall indemnify the said City of Wauwatosa for any cost, expense, and damage which it may be obliged to pay by reason of such infringement, at any time during or after delivery. Consultant are not permitted to contact City Council members or other City staff for clarification of the RFP. Any such contact may disqualify the Consultant from evaluation. Dated: May 23, 2025 City of Wauwatosa