Sole Source: Data Center UPS Mainteance and Support

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Title:  

Sole Source: Data Center UPS Mainteance and Support

Agency:  

City of Hialeah, FL

State:  

Florida

NAICS Code:  

541512

Industry:  

Information Technology and Software Development

Solicitation Type:  

Sole Source

Solicitation ID:  

SSN-26-008

Open Date:  

1/21/2026

Close Date:  

2/9/2026

Last Updated:  

Description:
The City of Hialeah is seeking a sole source vendor for the maintenance and support of their Data Center Uninterruptible Power Supply (UPS) systems. The scope of work includes a yearly maintenance plan that provides preventive maintenance, annual system checkups, and coverage for unexpected errors and equipment breakdowns. The City intends to negotiate with Eaton Corporation, the original equipment manufacturer (OEM) of the UPS systems, due to their exclusive status as the only authorized provider in the United States. Some key points to consider are: • The City is seeking a vendor that can provide factory-supported, factory-trained, and factory-certified service using proprietary Eaton software, tools, documentation, and OEM replacement parts. • The vendor must be able to ensure the continued, safe, and reliable operation of the City's critical power infrastructure. • The anticipated cost of the contract is $37,081.30. • Interested firms or individuals must respond in writing with their name, address, point of contact, telephone number, email, and a statement regarding their capability to provide the specified procurement.
Attached Files:

Please visit the bid source via the “Link to Bid Source” button below for documentation.

Contact Information:

Roman Garcia

rogarcia@hialeahfl.gov

(305) 769-7718

Budget Estimate (AI):

$30,000 – $40,000

The anticipated cost of the contract is $37,081.30. This amount seems reasonable considering the scope of work, which includes a yearly maintenance plan for the Data Center UPS systems. The cost may be influenced by factors such as the number of UPS systems, the frequency of maintenance, and the cost of replacement parts.

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