The Ohio Army National Guard is seeking a vendor to provide venue, lodging, and catering for the Yellow Ribbon Event on May 8-9, 2025, in Columbus, OH. The selected vendor will be required to provide conference space for approximately 325 adults, including soldiers and their families, as well as lodging for 15 rooms and catering services for the event. The scope of work includes providing a venue with ample parking, lodging with continental breakfast, and catering services for a hot buffet lunch. The contract will be for a firm-fixed price. Some of the key requirements include: * Venue location must be within 25 miles of zip code 43235 * Lodging venue must have ample parking accommodations for 25 vehicles at no cost to the guest * Catering services must include a hot buffet meal with a minimum of one salad, two main entrée options, two side items, bread/rolls, dessert, and beverage service * Audio/visual equipment must be provided for the general session room and breakout rooms * The contractor must comply with all applicable laws and regulations. Some of the key evaluation factors include: * Price * Adherence to the requirements set forth in the Performance Work Statement. The offeror must be registered with the System for Award Management (SAM) and not appear on the Excluded Parties List System. The offeror must also meet all the requirements outlined in the Performance Work Statement (PWS). * The PWS is attached to the solicitation and provides detailed requirements for the performance of the work. * The period of performance for the contract will be from May 8, 2025 to May 9, 2025. * The contractor will be required to provide all the necessary equipment, and personnel to perform all the work as specified in the contract. * The contract type will be firm fixed price. * The method of payment will be based on a firm-fixed price. * The contractor must comply with all the applicable laws and regulations. Some of the key contract terms and conditions include: * The contractor shall comply with all the applicable laws and regulations. * The contractor shall provide all the necessary equipment, and personnel to perform all the work as specified in the contract. * The contractor shall be responsible for all the aspects of the performance of the work. * The contractor shall ensure that all the work is done in accordance with all the requirements specified in the contract. * The contractor shall be required to provide progress reports to the contracting officer. * The contractor shall be responsible for the management of the contract and for the direction of all the personnel involved in the performance of the work. Some of the key evaluation factors will be: * Price * Technical * Past performance * Experience * Key personnel and management. Some of the key contract terms include: * The contractor must provide all the requirements as outlined in the contract. * The contractor must comply with all the applicable laws and regulations. * The contractor must ensure that all the work is done in accordance with the requirements specified in the contract. * The contractor must provide progress reports. * The contractor must be registered in SAM. * The contractor must provide all the necessary equipment and personnel. * The contractor must comply with all the applicable laws, regulations and requirements. * Key personnel, resumes, and management information will be evaluated to assess the contractor's ability to perform the work. Some of the key performance requirements include: * Providing a venue, lodging, and catering services for the Yellow Ribbon Event. * Providing conference space for approximately 325 adults. * Providing lodging for 15 rooms. * Providing catering services for a hot buffet lunch. * Providing audio/visual equipment for the general session room and breakout rooms. * Providing all the necessary equipment and personnel to perform the work. * Ensuring compliance with all applicable laws and regulations. Some of the key performance metrics include: * The contractor's ability to provide all the necessary equipment, and personnel to perform the work. * The contractor's ability to comply with all the applicable laws and regulations. * The contractor's past performance on similar projects. * The contractor's experience in providing similar services. * The contractor's key personnel, resumes and management information. Some of the key performance standards include: * The contractor must provide all the necessary equipment, and personnel to perform the work. * The contractor must comply with all the applicable laws and regulations. * The contractor must ensure that all the work is done in accordance with the requirements specified in the contract. * The contractor must provide progress reports to the contracting officer. * The contractor must be responsible for the management of the contract and for the direction of all personnel involved in the performance of the work. Some of the benefits of this contract include: * The opportunity to provide venue, lodging, and catering services for a government event. * The opportunity to provide services to the Ohio Army National Guard. * The opportunity to provide employment opportunities for personnel. * The opportunity to provide all the necessary equipment and personnel to perform the work. * The opportunity to comply with all the applicable laws and regulations. Some of the key risks associated with this contract include: * The risk of not being able to provide all the necessary equipment and personnel to perform the work. * The risk of not being able to comply with all the applicable laws and regulations. * The risk of not being able to provide progress reports to the contracting officer. * The risk of not being able to manage the contract and direct all personnel involved in the performance of the work. * The risk of not being able to ensure that all the work is done in accordance with the requirements specified in the contract. Some of the key assumptions and dependencies of this contract include: * The assumption that the contractor will be able to provide all the necessary equipment and personnel to perform the work. * The assumption that the contractor will be able to comply with all the applicable laws and regulations. * The assumption that the contractor will be able to provide progress reports to the contracting officer. * The assumption that the contractor will be able to manage the contract and direct all personnel involved in the performance of the work. * The assumption that the contractor will be able to ensure that all the work is done in accordance with the requirements specified in the contract. Some of the key milestones and deadlines of this contract include: * The deadline for submission of quotes is 12:00 PM Monday, April 14, 2025. * The period of performance for the contract will be from May 8, 2025 to May 9, 2025. * The deadline for questions is 12:00 PM Monday, April 7, 2025. Some of the key pricing factors of this contract include: * The price for the venue, lodging, and catering services. * The price for the audio/visual equipment. * The price for the progress reports. * The price for the management of the contract and direction of personnel. * The price for ensuring compliance with all applicable laws and regulations. * The key pricing assumptions include: * The assumption that the prices quoted will be firm-fixed prices. * The assumption that the prices will include all the necessary equipment and personnel to perform the work. * The assumption that the prices will be inclusive of all the applicable taxes and fees. * The assumption that the prices will be subject to the terms and conditions of the contract.