Digital Recording and Archiving of District Meetings

The Lakewood Board of Education seeks a vendor to provide comprehensive videography services for its Board meetings, both in‑person and virtual, with dual‑language live‑streaming, high‑definition recording, and secure archiving. The contractor must deliver recordings promptly, generate detailed analytics, and maintain the data for up to two years, under a 24‑month contract with optional extensions. • Record and live‑stream meetings in 1080p+ resolution in English and Spanish. • Provide recordings to the district within 3 days of each event and analytics reports within 24 hours. • Store all audio/video files for up to 2 years, with a 90‑day data‑transfer window upon contract termination. • Minimum service block of 3 hours per event (set‑up, execution, breakdown) with half‑hour incremental billing thereafter. • Submit a sealed bid by September 28 2021 11:00 a.m., including all required certifications, insurance, and a 10 % bid guarantee (capped at $20,000).