Plant Material Supply and Delivery

The City of Lancaster, Texas, is soliciting qualified plant‑material suppliers to furnish and deliver a variety of one‑gallon nursery plants for municipal landscaping projects. The contract is performance‑based, with the City ordering plants on an as‑needed basis throughout the contract period. Suppliers must provide healthy, nursery‑grown stock that meets species, size, and quality specifications, deliver to 700 E. Main St., and accept responsibility for loading, transport, and handling. Pricing is submitted as unit prices inclusive of all costs; the City will only pay for material actually ordered, delivered, and accepted. The RFP includes optional pre‑bid conference (Sept 2), a question deadline (Sept 23), and a submission deadline (Sept 30). Evaluation criteria focus on qualifications, municipal experience, approach, cost, and availability. • Required plant species: Autumn Sage, Mexican Feather Grass, Dwarf Hameln Grass, Purple‑Leaf Wintercreeper, Dwarf Rosemary, Elijah Blue Fescue, Andorra Juniper (total estimated 11,800 plants). • All plants must be supplied in one‑gallon containers, healthy, correctly labeled, and free of pests/disease. • Delivery schedule is variable; supplier must coordinate with City’s planting calendar and provide advance notice. • No minimum purchase guarantee; quantities may be adjusted up or down. • Vendor must maintain sufficient inventory, allow for substitutions only with written approval, and guarantee plant health at delivery.