Planned Maintenance Program for the Hamm Institute

Oklahoma State University is seeking a qualified vendor to deliver a comprehensive Planned Maintenance Program for the HVAC, ventilation, and related mechanical systems at the Hamm Institute in Oklahoma City. The contractor will be responsible for routine inspections, preventive maintenance, emergency response, refrigerant handling, documentation, and on‑site staffing for an entire year, with possible annual renewals. The scope includes daily equipment checks, quarterly filter changes, rapid 4‑hour emergency service, water‑softener servicing, and detailed reporting. The award will be a fixed‑price contract with monthly invoicing and net‑30 payment terms. • Daily inspections of all HVAC, pump, boiler, chiller, cooling‑tower and exhaust equipment per manufacturer guidelines. • Four (4) filter‑change events per year, including supply and disposal of filters. • 4‑hour on‑site emergency response during peak heating/cooling periods, with refrigerant recovery services. • Provision of one full‑time on‑site technician, monthly water‑softener salt service, and comprehensive service logs. • Submission of a fixed‑price annual cost, required vendor qualifications, past‑project references, and audited financial statements.