Request for Tenting and Staging for Community Wide Special Events

The City of Dublin is seeking proposals for the rental, delivery, set-up, and tear-down of event-related rental furnishings, such as tenting and staging, for community-wide special events. The contract will cover events from Fiscal Years 2026-28. The selected vendor will be required to provide equipment and services for various events, including the St. Patrick's Day Celebration, Summer Concert Series, Splatter, Tree Lighting, and Park Openings. The vendor must ensure that all equipment meets City and Alameda County Fire Department requirements. The proposal should include all associated costs and meet the proposal specifications outlined in the RFP. • Event dates and times are subject to change at the sole discretion of the City. • The vendor must confirm all event logistics with City staff one month prior to the event dates. • The vendor must assist City staff in identifying all event needs. • The vendor must ensure all tenting and other equipment meets City and Alameda County Fire Department requirements. • The vendor must provide staff to be onsite during inspections by City staff and Alameda County Fire. • The vendor must provide on-site event supervisor during event set-up.