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Steuben County·New York

Open and Operate a Warming Center

Closes 9/22/2026$150k – $300kRequest for Proposal
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Description

Steuben County is seeking a qualified contractor to open and operate one or more warming centers during the “Code Blue” cold‑weather season (Nov 1 2026 – Apr 30 2027). The contractor will provide 24‑hour shelter space for up to 30 adults per location, including cots, showers, laundry, snacks/meals, and basic utilities. Security must include trained private guards, metal‑detector admittance, surveillance cameras, and de‑escalation/Narcan capabilities. Transportation services to and from the center and referrals to ancillary social services are required. The contract term is six months with an option for up to four one‑year renewals (maximum 60 months). Proposals must be submitted in sealed envelopes by Sept 15 2026, and questions are due by Aug 10 2026.

Attached files

The solicitation documents live at the source — open the bid source above to download them.

Contact

Jean A. Peterson(Director of Purchasing)

[email protected]

(607) 664-2484

Key dates

Opened
7/15/2026
Questions due
8/10/2026
Closes
9/22/2026
Duration
6 months

Last updated

Details

Type
Request for Proposal
Industry
Social Services
NAICS
624190
Solicitation №
GC-26-019-P

Budget estimate

$150,000 – $300,000

The contract will cover staffing (site manager, security personnel, support staff), facility rental/maintenance, utilities, meals/snacks, laundry services, transportation, and insurance. Assuming a modest staffing level (e.g., 2‑3 full‑time staff plus security), facility costs, and per‑person meal costs for up to 30 adults over six months, total expenses are likely in the $150 k‑$300 k range. The county will pay the contractor an “in‑toto” amount covering all these line items, so the expected budget to the winning vendor falls within that band.

AI estimate from the solicitation

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