2026 Transformer Project

GREEN ISLAND POWER AUTHORITY 2026 TRANSFORMER PROJECT REQUEST FOR PROPOSALS MUST BE SUBMITTED BY 11:00 AM ON MONDAY AUGUST 31, 2026 TO: Chairperson Ellen M. McNulty-Ryan Green Island Power Authority c/o 20 Clinton Street Green Island, NY 12183 Attention: Madeline Paterniani, Chief Fiscal Officer Any questions regarding this RFP should be directed to Adam Duerr at [email protected] This is a prevailing rate project. All contractor(s) and/or sub-contractors must meet OSHA and NYS Labor Law Compliance. Current prevailing rate information can be found as an attachment to this request for proposals. Bids should be in a sealed envelope and marked BID ENCLOSED. Bidder is required to submit proof of Workers Compensation and General Liability Insurance for all contractors and/or sub-contractors with bid. BIDDER MUST ALSO COMPLETE ATTACHED NON-COLLUSION BIDDING CERTIFICATION. QUALITY ASSURANCE A. The manufacturer of the core and coil shall procure all other transformer components, and shall assemble, factory test, and prepare the transformer for shipping. B. Manufacturers shall have at least ten years’ experience in the design, production, assembly, and field service of transformers of the type, size and capacity furnished under this specification. SUBMITTALS A. Submittals for approval shall be made electronically. Where file size permits, transmittals shall be sent via e-mail. Where file size is too large for e-mailing, transmittals shall be via download from an FTP site or via flash drive. Electronic files shall be in Adobe Portable Document File (PDF) format and shall be unsecured so that comments and reviewed stamps may be added by the Engineer. Where specified, electronic files in original format (.doc, .xls, .rdb, .dwg, etc. shall also be provided). B. After completion of the fabrication of any part of the work and not later than the date of shipment, the Vendor shall furnish record documentation. Record information shall include final shop drawings, bills of material, schematics, and erection diagrams showing all changes and revisions, with dates, made up to the time the Work is complete and ready for shipment. Record documentation shall be in both hard copy and electronic forms. C. One hard copy of record drawings shall be provided except where specifications indicate otherwise. All hard copy documents shall be full size, except that large drawings may be reduced to 11 x 17" if such drawings are completely legible in reduced form. D. Electronic record documentation shall be provided on a flash drive. Two flash drives with all documentation shall be provided. Electronic files shall be appropriately labeled, indexed and book marked so that the content of each flash drive is readily apparent and so that files may be readily located. Electronic files shall be in Adobe Portable Document File (PDF) format. For custom prepared drawings, files in AutoCAD format shall be provided in addition to the PDF files. E. If the installed equipment is found to deviate from the record drawings, or if errors are discovered in record drawings during field testing, the Vendor shall make appropriate revisions and resubmit both the hard copy drawing and the flash drives. F. Instruction and maintenance manuals shall be furnished for each type of major equipment furnished under the Purchase Order. The manual shall be specially made for the project. Manuals shall include the following: 1. Installation requirements. 2. Operating instructions. 3. Maintenance instruction. 4. Programming for factory programmed devices. To the extent feasible, programming shall be provided in both PDF and original file formats. 5. Recommended spare parts listing. 6. Price list for spare parts. 7. Design and performance data for the equipment. 8. Equipment nameplate information. 9. Shop order and serial numbers for each major item of equipment. 10. Local service contact. G. Manuals shall be in both hard copy and electronic forms and may be submitted independently, or as part of the record drawing submittal. In either case, the quantity of manuals required, and manual organization shall be similar to the requirements for record drawings. H. Shop Drawings shall be submitted in accordance with the following requirements. 1. Drawings providing the following information shall be submitted: a. Overall outline with dimensions, base details, accessories list, and weights. b. Nameplate. c. Accessory schematics and wiring diagrams. d. Bushing outlines. e. Current transformer ratio-correction factor and excitation curves. f. Lightning Arrester outlines. g. Bushing terminal connector catalog sheet. I. Photographs of the core and coil assembly shall be furnished in .jpg format. Photographs shall be taken just prior to final tanking. The views shall include a top view, front view, left side view, rear view and right-side view. J. Test procedures showing proposed partial discharge (corona) test procedure shall be provided prior to testing. K. Two certified copies of final test results shall be submitted prior to equipment shipment. Test results shall include oscillograms of impulse tests. L. Instruction manuals shall be submitted in accordance with the following requirements. 1. Instruction manuals shall include a complete set of record drawings. a. Instructions shall be provided for all components and accessories, such as bushings, current transformers, surge arrestors, etc. b. An additional instruction manual shall be shipped with the transformer. M. Field test reports shall be provided within two weeks of performance of tests. The Owner shall be advised of any abnormal or unexpected test results before the test technician leaves the site. PRODUCT HANDLING A. Transformer accessories, if not shipped on or with the transformer, shall be delivered to the project site. All accessories shall be shipped simultaneously and scheduled to arrive at the project site within ± 3 days of transformer delivery. B. Firmly attach a three-way electronic impact recorder/accelerometer with GPS and remote access capability. Recorder shall provide routine updates of the location and status of the unit, including accelerometer readings. Recorder shall provide unscheduled updates when the accelerometer records a value above manufacturer’s standards. All Recorder data shall be available on a web site that is accessible to the OWNER. Provide address of web WARRANTY A. The transformer furnished under this Purchase Order shall be warrantied for a period of 60 months from date of energization, or 66 months from date of shipment, whichever is earlier. The warranty shall include all materials, components, and labor furnished by the Vendor to the Owner under this purchase order. B. The warranty shall include the field repair or replacement, at the Vendor's option, of all defective Work. All costs of such repairs shall be covered by the warranty. C. Where field repair or replacement is not feasible, the warranty shall cover factory repairs or replacements. In addition, the warranty shall cover the following in and out costs during the 12-month period beginning with energization. 1. Preparation for shipment. 2. Removal from site and re-installation after repair, including all rigging and round-trip transportation between the installation site and factory or repair facility. 3. Field testing at the site following repairs, including: a. Bushing power factor and capacitance b. Transformer turns ratio c. Insulation power d. Insulation resistance e. Oil moisture content f. Oil power factor g. Oil dielectric strength D. The warranty does not include the removal or re-installation of adjacent structures, extra rigging where a line haul truck cannot be placed adjacent to the Installation site, and temporary service equipment. The total liability of the Vendor for items 1-4 above shall not exceed: 1. 10% of the lump sum transformer price for transformers manufactured within the continental United States. 2. 30% for transformers not manufactured within the continental United States. LIQUIDATED DAMAGES A. The undersigned agrees to deliver the transformer to the final destination specified below within the number of calendar days stated below. In the event the undersigned fails to complete the delivery within said days, or within the time to which such completion shall have been extended in accordance with the Purchase Order Documents, he agrees to pay to the Owner as liquidated damages the sum of $200.00 for each calendar day the Work is not completed plus such additional engineering and inspection expenses incurred by the Owner. Total liquidated damages shall be capped at an amount equal to 10% of the total lump sum bid amount. B. The undersigned shall indicate below the number of calendar days from commencement of work to date of arrival at site. Due to the emergent nature of this purchase and replacement, time is of the essence, and the project schedule will be finalized around the delivery time listed below. The difference between earliest and latest deliveries shall be no more than 45 days.1. Earliest expected delivery: ______________________Calendar Days 2. Best estimate delivery: ____________________________Calendar Days 3. Latest expected delivery (liquidated damages begin): ___________________Calendar Days DELIVERY A. The undersigned agrees to deliver the Power Transformers F.O.B. point of destination with freight prepaid and included in the price. Delivery shall be by truck. The final destination shall be the GIPA Main Substation located at 50 Cohoes Ave, Green Island, NY 12183. B. The Vendor shall provide the Owner with 72 hours advance notice as to expected delivery date and time. Delivery is to be between 7:30 AM and 3:00 PM Monday through Thursday, (excluding holidays). EFFICIENCY ADJUSTMENT A. The undersigned agrees that the total Bid for this Purchase Order will be adjusted, for Bid evaluation purposes, as indicated in this section. The Bidder shall insert guaranteed no-load and load losses on appropriate lines below and perform the indicated calculations. If the transformer's actual no-load or load losses, as indicated by the transformer's certified test reports, exceed the values guaranteed below, the adjustment shall be recalculated using the actual losses shown on the certified test reports. If the total recalculated adjustment exceeds the total adjustment indicated in the Bid document, the Purchase Order amount will be reduced. The amount of the reduction shall be determined by the difference between the total adjustment calculated using the guaranteed losses, and the total adjustment calculated using the actual losses shown on the certified test reports. 1. Guaranteed no-load loss (34,500 Volts, 7,500 kVA) _____________ kW 2. No-load loss value factor $6,000.00 per kW 3. Product (line 1 times line 2) $_________ ___ 4. Guaranteed Load loss (34,500 Volts, 7,500 kVA) ______________ kW 5. Load loss value factor $1,500.00 per kW 6. Product (line 4 times line 5) $______________ 7. Adjustment (line 3 plus line 6) $______________ Exclusions: Building permits fees, if required. THIS PROJECT MUST BE COMPLETED WITHIN SIX MONTHS OF UNIT ARRIVAL. BID FORM GREEN ISLAND POWER AUTHORITY 2026 TRANSFORMER PROJECT REQUEST FOR PROPOSALS MUST BE SUBMITTED BY 11:00 AM ON MONDAY AUGUST 31, 2026 TO: Chairperson Ellen M. McNulty-Ryan Green Island Power Authority c/o 20 Clinton Street Green Island, NY 12183 (518) 271-9397 Attention: Madeline Paterniani, Chief Fiscal Officer Any questions regarding this RFP should be directed to Adam Duerr at [email protected] BIDDER will complete the work as per the specifications above for the following price: LUMP SUM BID $_____________________________ Bidder Name and Contact Information (must also list any and all sub-contractors that may work on this project): ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ Authorized Signature for Bidder Company _________________________________________ Date ______________________________________________________________________ THIS PROJECT MUST BE COMPLETED WITHIN SIX MONTHS OF UNIT ARRIVAL. CERTIFICATE OF GENERAL LIABILITY INSURANCE NAMING AS ADDITIONALLY INSURED THE: GREEN ISLAND POWER AUTHORITY 69 HUDSON AVENUE GREEN ISLAND, NEW YORK 12183 AND PROOF OF WORKERS COMPENSATION INSURANCE ARE REQUIRED AND MUST BE SUBMITTED WITH BID. THIS INCLUDES ANY SUB-CONTRACTORS. NON-COLLUSIVE PROPOSAL CERTIFICATION By submission of this proposal, each Proposer and each person signing on behalf of any Proposer certifies, and in the case of a joint proposal, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of their knowledge and belief: The costs/fees in this proposal have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such costs/fees with any other Proposer or with any competitor; Unless otherwise required by law, the costs/fees which have been presented in the Proposal have not been knowingly disclosed by the Proposer and will not knowingly be disclosed by the Proposer prior to opening directly or indirectly to any other Proposer or to any competitor; and No attempt has been made or will be made by the Proposer to induce any other person, partnership or corporation to submit or not to submit a proposal for the purpose of restricting competition. Dated__________________, 20___ ___________________________________ Legal name of firm or corporation By: ________________________________ Printed Name: _______________________ The Proposer: ____________________________ Street ____________________________ City and State ____________________________ Telephone ____________________________ Email ____________________________ FEIN Business enterprises awarded an identical or substantially similar procurement contract within the past five years: NONE