Certified & Regular Mailing Services

The City of Toledo’s Department of Finance is seeking a qualified vendor to provide certified and regular mailing services for all municipal mail. The contract requires daily envelope pickup, application of presort postage, and delivery to the United States Postal Service. Bids must be submitted electronically via the PlanetBids portal and include a full set of required documents, including project paperwork, a signed contract, a child‑support affidavit, insurance certificates, workers‑comp certification, and a bid guaranty (cashier’s check or bond). The bid guaranty is calculated at 2.5 % of the bid for contracts ≤ $75,000 (minimum $40, maximum $1,800) and 5 % for contracts > $75,000 (capped at $200,000). The base contract term is one year with the option to extend up to three additional one‑year renewals. Preference will be given to Minority Business Enterprises (MBE) and Women‑Owned Business Enterprises (WBE). • Daily pickup, presort postage, and USPS delivery for all City mail. • Mandatory e‑bid submission with eight required uploads (project paperwork, signed contract, child‑support affidavit, workers’ comp, liability insurance, bid guaranty, etc.). • Bid guaranty based on a percentage of the bid amount (2.5 % or 5 %). • One‑year base term with up to three optional one‑year extensions; MBE/WBE preferences apply.