Western Montana Fair Motorsports Contractor RFP

Missoula County seeks a professional contractor to produce a three‑night, ticketed motorsports entertainment program for the Western Montana Fair, with full turnkey responsibilities including arena preparation, participant recruitment, live announcing, safety management, prize‑money administration, post‑event cleanup, and year‑round partnership for future fairs. The contractor must supply all staff, equipment, insurance, and logistical support while coordinating with County‑provided venue, ticketing, and sponsorship assets. The contract runs for two fair cycles (2026‑2027) with optional extensions through 2032. • Deliver three 2–2.5 hour motorsports shows (July 31‑Aug 2 2026) plus optional daytime programming. • Provide arena management, stewards, announcer, music, security, prize‑money administration, and post‑event restoration within 24 hrs. • Supply all technical equipment, safety plan, insurance (≥ $1 M/$3 M GL, professional liability, workers’ comp) and demonstrate financial stability and relevant experience.