Ice Machines and Bins

The Statewide Procurement Division of the Texas Comptroller is seeking sealed bids to supply ice‑making machines and storage bins to multiple state agencies (TDCJ, TXDOT, TWC, HHSC, TPWD). The contract will be awarded through an Invitation for Bid (IFB) process, with a total ceiling value of $4 million and an initial term ending January 31 2028, plus up to four renewal options extending through 2032. Pricing must be firm, all‑inclusive, and submitted via the mandatory price sheet (XML or XLSX). All unit prices must include statewide delivery (FOB Destination) and a 1.5 % Texas SmartBuy administrative fee. Vendors must meet insurance minimums (e.g., $500k CG L) and provide required documentation, including manufacturer price lists, descriptive literature, and certifications. Delivery, packaging, and warranty requirements are detailed, and the contract will be managed through the Texas SmartBuy online ordering system. • Supply of commercial ice‑making machines and associated storage bins for statewide use. • Multiple state customers; contract covers all Texas CPA‑member agencies. • Total contract ceiling $4 M; initial term through 1/31/2028 with up to four one‑year renewals. • Firm‑price, all‑inclusive bids; price adjustments only for manufacturer list changes or tariffs. • Mandatory 1.5 % SmartBuy admin fee, statewide FOB Destination delivery, and required insurance coverage. • Submission deadline Nov 3 2026 1:30 pm CT (electronic preferred to [email protected]). • Questions due Oct 19 2026; pre‑bid conference not required. • Primary contact: Christy Ferro, Contract Specialist (512) 111‑1111, [email protected].