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Opportunities for Ohioans with Disabilities·Ohio

2026 AO Conference and Expo CART services

Closes 5/28/2026$2k – $4kRequest for Quotation
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Description

The Ohio Department of Development’s Opportunities for Ohioans with Disabilities (OOD) is seeking qualified contractors to provide Communication Access Real‑Time Transcription (CART) captioning services for the 2026 Accessible Ohio Conference and Expo on August 13, 2026. The contractor will supply in‑person (preferred) or remote captioners to cover breakout sessions and a keynote, totaling up to 21 hours of service, and will also provide a flat‑rate administrative fee for coordination and management. The award will be based on the lowest responsive and responsible bid. • Provide CART captioning (in‑person preferred) for up to 21 hours on August 13, 2026. • Submit an hourly rate for each captioner plus a flat administrative fee. • Respond by May 28, 2026; questions due by May 26, 2026; optional Q&A session on May 12, 2026. • Award decision will be based on cost and capability; no MBE set‑aside.

Attached files

The solicitation documents live at the source — open the bid source above to download them.

Key dates

Opened
5/4/2026
Questions due
5/26/2026
Pre-bid meeting
5/12/2026
Closes
5/28/2026
Duration
1 day

Last updated

Details

Type
Request for Quotation
Industry
Event Services
NAICS
541990
Solicitation №
SRC0000037821

Budget estimate

$2,000 – $4,000

Based on a typical CART captioning rate of $80‑$150 per hour plus a modest flat‑fee for administration, the 21‑hour requirement would likely cost between $1,700 and $3,150. Adding contingency and possible travel expenses for in‑person staff raises the realistic range to roughly $2,000‑$4,000.

AI estimate from the solicitation

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