RFP for Hay Brokerage Services

The City of Merced seeks a qualified broker to market, sell, and manage the proceeds from hay (and silage) grown on its Land Application Area. The broker will retain a percentage‑based brokerage fee from each ton sold and remit the net proceeds to the City. Proposals must be submitted in paper form by the deadline, and the contractor must maintain $1 M liability insurance and comply with California labor and conflict‑of‑interest rules. The contract runs until May 1 2029 with possible one‑year extensions. • Scope limited to hay brokerage only – harvesting, baling, or field operations are excluded (per Addendum 1). • Compensation is performance‑based: broker’s fee is a % of fair‑market value per ton of hay/silage sold. • Contractor must deliver harvested hay to market within 10 business days of harvest and remit payment to the City within 30 days of each sale. • Required insurance: $1 M general liability, workers’ comp, and related coverages; no upfront payments. • Mandatory paper‑only sealed proposals; questions due by August 1 2026; site inspection can be arranged via phone.