Digitization of Photographs

The Department of Parks, Heritage and Tourism is seeking a contractor to digitize photographic negatives and prints. The project will consist of packing and shipping of photographic negatives and prints, metadata recording, conservation work, scanning, and return shipping of sleeved photographic prints. The contractor will be tasked with initial digitization cycle of between 10,000-15,000 images for the first year with the possibility of extending the contract for up to 7 years with additional images. The contractor must follow archival best practices in handling, storage, conservation, and digitization of the historic photographic collections. • The contractor must provide information on their Quality Control & Disaster Protocol Plan and Data Security & Disaster Protocol Plan. • The contractor must ensure that all materials, including storage delivery media, are free from defect and meet all specifications. • The contractor must retain copies of all digitization files for 60 days after the Arkansas State Archives receives digital files on hard drives. • The contractor must transfer 100% of State-owned data back to the State or to another contractor at the request of the State at the end of the contract.