Domestic Violence Conference 2026, Hotel Accommodations and Conference Services, NYC

The New York State Unified Court System (“UCS”), Office of Court Administration ("OCA") is soliciting sealed bids for the provision of hotel accommodations and conference services for approximately one-hundred and fifty (150) attendees at the UCS’ Domestic Violence/Integrated Domestic Violence conference. This is a two-day conference with overnight lodging starting the night prior, scheduled to be held during one of the following date ranges: November 4-6, 2026, OR November 18-20, 2026, to be held in New York City as described herein. Only one of these date ranges will be selected for the conference. The scope of work, including all required services, shall remain the same regardless of the conference date range selected. Bidders must complete Exhibit F: Bidder Availability Form to indicate the date range(s) for which they are available to host the conference. Bidder must have the capacity to hold the conference meeting and dining space at one hotel facility. Should the bidder’s proposed hotel for the conference not have the capacity to meet the total overnight lodging requirement for each night of the conference, the bidder may meet the overnight lodging requirement by “partnering” with one or more hotels (“Partner Hotel”). See Exhibit B (Scope of Work) for qualifying details Conference Dates: Option #1: Thursday, November 5 – Friday, November 6, 2026 (2 days) Option #2: Thursday, November 19 – Friday, November 20, 2026 (2 days) Overnight Lodging Dates: Option #1: Wednesday, November 4 – Friday, November 6, 2026 (2 nights, check out Friday, November 6, 2026) Option #2: Wednesday, November 18 – Friday, November 20, 2026 (2 nights, check out Friday, November 20, 2026) Bid Issue Date: Thursday, May 28, 2026 Bid Question Due Date: Friday, June 12, 2026 at 2:00PM Eastern Bid Submission Deadline Date: Monday, June 22, 2026 at 2:00PM Eastern The designated contact for this RFB is Je'Ana Oliver, Assistant Court Analyst, [email protected] Business enterprises awarded an identical or substantially similar procurement contract within the past five years: Brooklyn Marriott