Western Montana Fair Motorsports Contractor RFP

The Missoula County Auditor’s Office seeks a professional contractor to produce a three‑night, ticketed motorsports entertainment program for the Western Montana Fair, with optional ancillary daytime activities and long‑term partnership responsibilities. The contractor will handle all aspects of production—including arena preparation, participant recruitment, staffing, safety planning, prize‑money administration, and post‑event cleanup—and must meet strict insurance, non‑compete, and timeline requirements. The contract covers the 2026 and 2027 fairs with an option to extend up to five additional years through 2032. • Deliver three turnkey motorsports performances (July 31‑Aug 2 2026) plus optional daytime programming. • Provide full event staffing (arena manager, stewards, announcer, security, hospitality, awards) and manage all participant logistics, safety compliance, and prize‑money distribution. • Maintain required insurance (general liability $1 M/$3 M, professional liability, workers’ comp) and adhere to a 200‑mile, 90‑day non‑compete clause. • Submit a separate sealed cost envelope with an itemized budget and optional escalation schedule. • Participate in a pre‑proposal conference (Mar 5 2026) and potential interview/demo (Mar 27 2026).