RFP 2425-116 Wireless Voice Communication System

The North Clackamas School District No. 12 is seeking proposals for a Wireless Voice Communication System to enhance communication among staff and establish multiple layers of support across all campuses and district facilities. The proposed system should include all goods and services needed to implement a successful project, including wearable technology, needed infrastructure, accessories, and training. The district expects 20% of staff to be assigned devices with advanced features and the remaining 80% to be assigned standard devices. The proposed system should meet the district's needs outlined in the Project Overview/Scope of Work/Specifications section. Key features of the proposed system should include communication capabilities, device performance and durability, network compatibility and security, warranty and support, and total cost to the district. Some of the key features and requirements of the proposed system include: • Direct communication 1:1 • Group communication with workflow integration • Personal device should be lightweight, wearable technology • Hands-free capability • Do not disturb capabilities • Override communication capabilities • Cell phone integration capabilities • Off-campus communication capabilities • Ability to contact local law enforcement with ability to enable or disable this function • Broadcast capabilities to alert a group or the entire facility The proposed system should also meet the district's technical requirements, including device specifications, battery life and power management, setup and management, and features. The district anticipates a phased approach to implementation, with Phase 1: Infrastructure setup from April 2025 to July 2025, Phase 2: Pilot Implementation from July 2025 to June 2026, Phase 3: Full Rollout to Remaining Schools from July 2026 to July 2027, and Phase 4: Operational Maintenance. The proposal should include a letter of transmittal, proposer information and certifications, project understanding and approach, firm experience and quality of service, and cost proposal.