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Hawaii Department of Health·Hawaii

Safe Sleep Hawaii Coalition and Summit Coordinator

Closes 10/6/2026$60k – $99kRequest for Proposal
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Description

The State of Hawaii’s Department of Health requires a qualified vendor to serve as the Safe Sleep Hawaiʻi Coalition and Summit Coordinator. The contractor will act as the primary liaison for the coalition, organize and facilitate at least six coalition meetings, maintain coalition documentation, conduct data reviews, and lead a statewide Safe Sleep Summit for roughly 100 attendees. The work includes event planning, logistics, stakeholder engagement, budget management, and post‑event evaluation, all within an Oct 2026‑Jun 2027 performance window. • Serve as single point of contact for the Safe Sleep Hawaiʻi Coalition and the Summit. • Plan, coordinate, and execute a statewide Safe Sleep Summit (venue, agenda, registration, presenters, logistics). • Facilitate a minimum of six coalition meetings, maintain work plans, policy trackers, membership lists, and produce annual data reviews. • Provide final reporting, evaluation results (≥ 60 % response rate), and submit invoices within 30 days of project completion.

Attached files

The solicitation documents live at the source — open the bid source above to download them.

Contact

Brandon Suzuki(Info Contact)

[email protected]

(808) 733-9027

Key dates

Opened
9/30/2026
Closes
10/6/2026
Duration
8 months

Last updated

Details

Type
Request for Proposal
Industry
Event Services
NAICS
711410
Solicitation №
B-27-SOHDOH-00000577

Budget estimate

$60,000 – $99,000

The solicitation caps the contract at $99,000. Considering typical event‑planning fees, travel, administrative overhead, and the requirement for multiple coalition meetings and a summit, a realistic award range would be between $60,000 (baseline coordination) and the maximum $99,000 (full scope with all deliverables). Factors influencing the final amount include the chosen venue, number of presenters, travel costs, and any supplemental materials or swag required for the summit.

AI estimate from the solicitation

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