Event Production Services

The U.S. Embassy in Mexico City requires a professional event production company to design, build, equip, staff, and manage its booth space in a trade show in Mexico City. The contractor will be responsible for comprehensive booth services including design and infrastructure, utilities, kitchen equipment, promotional materials, audiovisual services, photography and videography, staffing, and daily operational support throughout the event. Key responsibilities include designing and constructing an 18x4 meter booth, providing utilities and safety equipment, managing setup and dismantling, and delivering visual materials after the event. The contractor must have experience designing and installing trade show booths, pavilions, or food-festival type spaces of similar size and complexity, and must provide a clear staffing plan and key personnel. Some of the key requirements for the contractor include: * Designing and constructing the booth with a unified visual concept, including Freedom 250 branding and partner logos * Providing utilities and safety equipment, including power distribution, portable sink, trash bins, and reliable Wi-Fi * Managing setup, 12 days of operations, and dismantling, including meetings and post-event delivery of visual materials * Providing audiovisual and promotional support, including sound system, microphones, and photography and videography services * Ensuring compliance with the U.S. Department of State Brand System and Overseas Branding Guidelines * Maintaining a unified aesthetic across the ATO and Public Diplomacy sections, integrating Freedom 250 and partner logos, and following the U.S. Department of State Brand System and Overseas Branding Guidelines. The contractor will be evaluated based on their technical approach and compliance with the statement of work, relevant experience, staffing plan and key personnel, and booth design and branding compliance.