2026 Winter Federal Student Aid Training Conference (FSATC)

The United States Department of Education (ED) is seeking a venue to host the 2026 Winter Federal Student Aid Training Conference (FSATC), a multi-day conference that will attract approximately 5,000 to 7,000 financial aid professionals, higher education partners, and federal staff. The selected venue must provide adequate conference facilities, lodging capacity, food service capabilities, and advanced audio-visual infrastructure. The contractor will be responsible for providing a range of services, including conference planning and coordination, on-site operations, and post-conference closeout activities. Some of the key requirements include: • Providing a venue with sufficient conference space, lodging capacity, and food service capability • Ensuring compliance with 508 accessibility standards and providing necessary logistical support • Providing audio-visual equipment and technical support • Coordinating pre-conference planning and coordination, on-site operations, and post-conference closeout activities • Providing a dedicated project manager and coordination team The contractor will be expected to meet a range of performance standards, including venue readiness and access, AV and technical support, event coordination and staffing, room configuration and setup, accessibility and ADA/Section 508 compliance, and communication and responsiveness.