Parks Facilities Rental & Event Management Services

The City of Cincinnati is seeking a firm to manage all aspects of marketing, planning, scheduling, accepting reservations, and managing events at nine of its park facilities. The selected firm will be responsible for providing day-to-day services necessary to deliver efficient and high-quality facility rental and event management services. The firm will work closely with Parks staff to achieve operational goals for the facilities, including maximizing rentals and driving revenue to support Parks operations. Key services include facility rental, marketing, reservation, and event management. The contract will have an initial term of five years with up to three optional two-year renewal terms. • The facilities include Ault Park Pavilion, Alms Park Pavilion, Mt. Echo Park Pavilion, Theodore M. Berry International Friendship Park Pavilion, The French House, The Gibson House, Krohn Conservatory, Oak Ridge Lodge, and Maple Ridge Lodge. • The firm will be responsible for developing a business and marketing plan, managing reservations and payments, and providing event management services. • The firm will also be required to provide semi-annual reports on MBE, WBE, and SBE utilization and spend. • The City reserves the right to review and approve subcontractors and their terms. • The firm will be responsible for maintaining accurate records and providing them to the City upon request.