Description
The Cuyahoga County Division of Children and Family Services is seeking a single‑vendor solution to host and operate the 2026 Adoption Month Event (National Adoption Day) on November 21, 2026. The contract requires an indoor venue for up to 200 guests, full‑service catering, and family‑friendly games/entertainment, with all necessary staffing, AV equipment, and compliance with accessibility and safety regulations. The procurement was conducted as an informal competitive bid, with the bid window open from September 10 to September 17, 2026, and final submission due September 18, 2026.
• Venue must accommodate 200 attendees, be handicap‑accessible, provide parking, and include media‑ready facilities.
• Catering includes a buffet lunch with meat and vegetarian options, desserts, and unlimited non‑alcoholic beverages, served at 11:30 a.m.
• Games/entertainment must be indoor, family‑friendly, and staffed to support the full guest list, with provisions for AV equipment and media coverage.
• Vendors must submit required certifications (W‑9, workers’ comp, insurance) and be registered in the Cuyahoga County supplier portal.