Vernon Food Services RFP Evaluation Committee Report

The Vernon Township School District conducted a competitive RFP for full‑service food operations for the 2023‑2024 school year. Two firms submitted proposals—Maschio’s and Sodexo—and an Evaluation Committee scored each on cost, guaranteed return, capability, management, program design, and transition planning. Maschio’s achieved the highest weighted score (24.48) and was recommended for award. The contract would cover roughly 294,237 meals (breakfast, lunch, and after‑school equivalents) with projected per‑meal rates of $2.00 (breakfast), $4.74 (lunch) and $2.65 (meal‑equivalent). The district projects total operational revenue of about $1.06 M and total billable expense of roughly $1.26 M, yielding a guaranteed return of $581,972 (55 % of revenue) for the winning vendor. Key points include: • Scope: Full‑service cafeteria operation (menu planning, preparation, service, staffing, management, reporting) for one academic year. • Evaluation focus: Lowest total cost and highest guaranteed return, plus capability and transition plan quality. • Financials: Projected 294,237 meals; per‑meal pricing; expected surplus for the district if Maschio’s is selected; Sodexo’s proposal would result in a loss. • Management structure: On‑site Director, Chef, Administrative Assistant plus 23 hourly staff covering 180 work days. • Compliance: Minimum‑wage increase to $15/hr incorporated; no vendor‑submitted exceptions.