VCSU Motor Coach Services

This contract awards motor‑coach charter services to three qualified vendors to support Valley City State University’s athletic and academic travel throughout the north‑central United States and beyond. The university will pay per‑mile rates, dead‑head compensation, and a minimum daily fee, with a firm‑fixed price for the first year and optional yearly renewals. • Scope: Provide climate‑controlled buses (≥ 29 seats) with restroom, Wi‑Fi, DVD audio, and driver qualifications for trips ranging from 1‑5 days. • Term: 1 July 2026 – 30 June 2027, with up to nine optional 12‑month extensions. • Pricing: Per‑mile rates ($4.50‑$5.50), dead‑head fees (flat or per‑mile), minimum daily fees ($1,105‑$1,475), fuel surcharge for two vendors, and lodging paid by VCSU. • Procurement: Full and open competition via IFB; three vendors awarded contracts; no subcontracting without consent; payments within 30 days of invoice.