2026 Board of Canvassers Referenda Self Mailers – Printing & Mailing

The City of Pawtucket seeks a qualified vendor to handle the end‑to‑end production of voter self‑mailers for the 2026 Board of Canvassers referendum. The work includes validating a voter address list, printing 28,500 double‑sided mailers on 60‑lb stock, folding, tabbing, and bulk‑mailing them to a designated Providence post office, with postage paid by the city after proof of mailing. The contract is a fixed‑price, cost‑only award, lasting up to 12 months and renewable at the city’s discretion. • Data processing: CASS validation & AEC‑1 address correction of the voter list. • Printing & finishing: Double‑sided, 8‑page, 34″×11″ (or 22″×17″) stock, folded to 8½″×1 1″, with tabs. • Mailing: First‑class bulk mail delivery to Providence Post Office, postage invoiced after USPS receipt. • Bond & insurance requirements: 5 % bid bond, performance bond, $1 M general liability, workers’ comp, automobile liability, and other city‑specified coverages. • Key deadlines: RFI close Aug 20 2026, bid submission Aug 27 2026, virtual proof by Sep 17 2026, final delivery Oct 8 2026.