Request for Proposal for Event Equipment Rentals

The University of Arizona is seeking qualified vendors to provide short‑term, as‑needed rental of a broad range of event equipment (tents, chairs, tables, staging, lighting, generators, portable restrooms, etc.) along with related labor services such as delivery, setup, teardown, and on‑site operation. The contract is initially for a two‑year term with options to renew for up to three additional one‑year periods and a possible month‑to‑month extension of up to three months. Proposals must include required certifications, a detailed price sheet, and responses to technical and commercial questionnaires. Evaluation will weigh cost (40 %) and qualifications, quality, and client‑relationship management (each 20 %). • Equipment categories include tents, furniture, staging, audiovisual, portable toilets, generators, and décor. • Vendor must provide trained, insured staff and comply with ADA, safety, and university policies. • No budget ceiling is disclosed; pricing will be competitive, and the contract may be worth several hundred thousand to a few million dollars over its term.