NYS Certificate of Need Advisory and Technical Support Services

Upstate Medical University ("Upstate") intends to make an award under our discretionary authority, which is up to $150,000.00, for certificate of need consulting services for a large new construction project, as set forth in further detail below, pursuant to New York State ("NYS") Education Law §355(5)(a) which authorizes purchases without a formal competitive process in certain circumstances, including purchases from NYS small businesses, from business certified pursuant to Article 15-A of the NYS Executive Law, and if applicable, from businesses selling commodities or technology that are recycled or remanufactured. If you are interested in providing a proposal for the above commodity or service, you must contact the appropriately designated Campus contact in this advertisement within fifteen (15) business days of this Advertised Notice. A sealed bid will not be held.Scope of WorkThe selected consultant ("Consultant") will provide comprehensive advisory and technical support to SUNY Upstate Medical University ("Upstate") in the preparation and submission of a Certificate of Need ("CON") application to the New York State Department of Health ("NYSDOH"). This engagement will support the proposed new construction of an Upstate University Hospital outpatient medical facility in the Clay, NY area to include Emergency Services, an Ambulatory Surgery Center, a Cancer Center, outpatient clinics and complimentary ancillary services, and infrastructure required to support these services. Key responsibilities shall include:• Assessing the regulatory requirements and strategic considerations necessary for CON submission.• Coordinating with Upstate's stakeholders, architects, and planners to compile necessary documentation.• Drafting and finalizing the CON narrative and associated schedules, including justifications for need, financial feasibility, staffing, and service impact.• Providing project management guidance to ensure timely and compliant submission.• Representing the University in discussions with DOH staff and responding to requests for additional information.The consultant must have demonstrated experience preparing and submitting successful CON applications for hospital construction projects in New York State.Minimum Qualifications (Mandatory Requirements)Respondents must meet all of the following criteria to be considered for award:1. Certificate of Need Experience: At least five (5) years of demonstrated experience preparing and submitting Certificate of Need (CON) applications in New York State for healthcare construction or renovation projects.2. Familiarity with NYSDOH Regulations: Proven expertise with New York State Department of Health (NYSDOH) regulatory requirements and CON review processes, including knowledge of applicable sections of Title 10 NYCRR.3. Hospital Construction Projects: Direct experience supporting at least two (2) CON applications for new construction or major renovations of acute care hospitals or emergency departments in the past seven (7) years.4. Healthcare Planning and Cost Analysis: Demonstrated ability to analyze service utilization, patient access needs, financial feasibility, and operational planning to support project justification and compliance with NYSDOH standards.5. Communication with Regulatory Authorities: Experience engaging directly with NYSDOH staff during the CON review process, including addressing Requests for Additional Information (RAIs) and participating in informal conferences or Project Review Committee meetings.References: Ability to provide at least two (2) client references from prior CON projects within New York State involving similar scope and complexity.Pricing: Please provide the hourly consultant rate for these four titles (or your firm's equivalent): (i) President/Sr. Partner; (ii) Senior Associate/Consultant; (iii) Associate/Consultant; and (iv) Assistant/Administrative Support.This procurement is subject to NYS Finance Law ("SFL") §§139-j & -k, also known as the Lobbying Law, therefore, vendors are cautioned that the only permissible contact for this procurement is the individual(s) listed below.Contacting any other individuals at Upstate in connection with this advertisement may constitute a violation of SFL. Failure to comply with this requirement can range from no contract award to debarment from sales to any NYS agency.Please refer to the Office of General Services website for more information on the Lobbying Law.The successful contractor will be required to submit applicable documents related to Vendor Responsibility, NYS SFL §§139-j & -k and NYS Tax Law Section 5-a. The successful contractor will be required to submit valid and current NYS Workers' Compensation and Disability forms. NYS Small Business and businesses certified pursuant to Article 15-A and 17-B of the NYS Executive Law are encouraged to submit bids.